Shulou(Shulou.com)06/01 Report--

Tools can help us standardize and integrate, tools can also help us improve our productivity, professional managers must be able to use tools. Here are nine efficient management methods and tools for dealing with work. Learn these methods to make your work orderly, forward and backward, and exercise your ability to analyze and deal with things through these rules and methods that you never knew before, and increase your posture together. Principle 1. Principle Barrett's Law: "80% of the total results are formed by 20% of the total time consumed." The principle of prioritizing things according to their "importance" is based on the principle of "important minority and trivial majority". For example: 80% of sales come from 20% of customers; 80% of calls come from 20% of friends; 80% of total production comes from 20% of products; 80% of wealth is concentrated in 20% of people. It enlightens us that we should be good at grasping the principal contradiction in our work, be good at sorting out clues from the numerous and complicated work, and use resources on the most important and urgent matters. 2. SWOT analysis.

Strengths: strengths Weaknesses: weaknesses Opportunities: opportunities Threats: threats help you clearly grasp the overall situation, analyze your strengths and weaknesses in resources, seize the opportunities provided by the environment, and guard against possible risks and threats, which is of great significance to our success. 3. Fishbone diagram analysis 5m factors include human, machine, material, law and ring: "human" refers to the human factors that cause the problem. Generally speaking, "machine" is like a combat weapon, which generally refers to the influence of software and hardware conditions on events. "material" is like the information used by weapons, refers to the basic preparation and whether the material "law" is correct and effective in ways and methods related to events. "Ring" refers to the influence of internal and external environmental factors. Five aspects are like the "main thorn" of a fish. There are many small thorns on each main thorn. These small thorns are related to the main thorn to form a fish bone that is difficult to swallow. If it is not removed, it will accidentally get stuck in the throat and make people miserable.

4. PDCA cycle

Plan: set goals and plans Do: task deployment, organize and implement Check: check the key points and final results of the process Action: correct deviations, standardize results, and determine new goals, develop the meaning of the next round of planning: each work, is a pdca cycle, requires planning, implementation, inspection of results, and further improvement, while entering the next cycle Only through the gradual improvement over time will it be possible to make a qualitative leap, to improve every job and to improve one's life. 5 、 5W2H

What: the content of the life work and the goal achieved Why: the reason for doing this work Who: the specific people who participate in this work, as well as the person in charge When: when and when the work takes place Where: the place where the work occurs How: what method to work How much: how much cost meaning: to do any work should be thought from 5W2H, which helps us to organize our thinking and put an end to blindness. We should also use 5W2H in our report, which can save time in writing and reading the report. 6. SMART principle

The specific Measurable → of Specific → can measure the Time based →→ temporal meaning related to Relevant → that can be achieved by Attainable →: when setting work goals or task goals, consider whether the goals and plans are SMART. Only the plan with SMART is good enforceability, and it can also guide to ensure the realization of the plan. 7. The principle of WBS decomposition will gradually refine and decompose the subject and standard, and the lowest-level task activities can be directly assigned to individuals to complete; in principle, each task is required to be decomposed into no further subdivision. The method of WBS decomposition: full top-down and bottom-up communication; all activities of one-to-one individual communication are clearly defined. Meaning: learn to decompose tasks, only by breaking down tasks into enough details, can you know clearly, work methodically, and arrange your schedule as a whole. 8. Nominal group technology

Nominal group restricts discussion in the decision-making process, so it is called nominal group technology (Nominal group technique). Members are grouped into a group, but before any discussion, each member independently writes down his or her views on the issue. After a period of silence, each member submits his or her own ideas to the group. Then explain your ideas one by one until everyone's ideas are expressed and recorded (usually on an activity chart or blackboard). Don't discuss all the ideas until they are recorded. The group will now begin to discuss in order to clarify and evaluate each idea. Each group member puts ideas in order independently, and the final decision is the idea with the highest comprehensive ranking. The main advantage of this approach is that it allows group members to hold formal meetings without limiting everyone's independent thinking, which is often not possible in traditional meetings. 9. Brainstorming is a common way to encourage creative thinking designed to overcome group pressure and suppress different opinions. Any kind of design ideas are encouraged, while any criticism of the various schemes is prohibited. Brainstorming is only a process of generating ideas. Specific approach: 6 to 12 people sit around the table, and the moderator clarifies the problem and ensures that everyone fully understands the problem. Then everyone expresses their own views, gives full play to their imagination, inspires each other, and publishes all kinds of possible options they have come up with. No criticism is allowed, and all proposals are recorded on the spot for discussion and analysis later. Two principles 1, delay judgment 2, quantitative change brewing qualitative change 10, commonly used management tools

Reasonable and effective use of project management tools can not only enable our work to be carried out in an orderly manner, but also maximize the achievement of project objectives. I recommend CORNERSTONE, which provides functional modules including task / requirements / test management, iteration planning, defect tracking, report statistics, teamwork, WIKI, shared files and calendars, and is now available for free for teams with less than 20 people.

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