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Office 365:SharePoint Hub Sites planning skills

2025-01-26 Update From: SLTechnology News&Howtos shulou NAV: SLTechnology News&Howtos > Servers >

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Blog: https://blog.51cto.com/13637423

Hub Sites is a new feature launched by Microsoft in mid-2018. Both Global Office 365 and 21V Office 365 have pushed this feature, not limited to Enterprise,Education or Governance Office 365, but SharePoint Server 2019 does not support it.

In the past, when there was no Hub Sites, we could only use Root Site and Subsite to keep the organizational structure. Once the Policy between departments was different, the management was limited, which brought some inflexibility to the enterprise.

Now, Hub Site can address this concern by connecting shared experiences between different Site Collection based on projects, departments, and so on, to meet the needs of the organization:

Uniform style: the Theme,Navigation content search of the associated Site Collection application Hub Site: Hub Sites search is supported to associate the content of its website, but users can only see the content they have access to Note:

At the end of July 2019, Microsoft expanded the number of new Hub Sites from the original 100 to 2000.

Although the number has been expanded, it does not mean that enterprise SharePoint administrators can create new Hub Sites at will, associate several Site Collection with it, and need planned management. Here are some planning skills management, which I hope will help you.

Tip 1: make sure you understand the Site Collection type in SharePoint

When discussing problems with customers, one of the problems encountered in many cases is: what is the difference between a communications site and a team site? Under what circumstances do you use which type of website?

To put it simply, the two types of site elements are very similar: they have the same Web Parts, the same Modern UI, but they have different usage scenarios and different security models.

Team Site: collaborate with members of a project or organization Communication Site: communicate with a wide range of people or the entire organization Hub Site: connect to relevant websites, create shared navigation and content experiences

Tip 2: don't plan to create a Hub Site for the entire enterprise

Administrators want to create a Hub Site for centralized management of global navigation within the enterprise. This idea is good, but I don't recommend it because:

Context: the biggest advantage of the new Hub Site is that it allows you to collect information about relevant websites. For example, you have linked a lot of information about human resources-related websites and news pushed by human resources, which can be quickly obtained by various departments. However, if you also associate other departments, such as project-related information, and project members are temporary build together, then the contextuality of news for other departments will be reduced. Because most people are not members of the project team, they do not need to pay attention to this information. Search: another benefit of the new Hub Site is search, which can be extended to the site content associated with the Hub Site, but cannot be restricted if there is only one Hub Site within the enterprise. Tip 3: naming rules

Before using Office 365or before creating a new Hub Site, it is recommended that administrators have an overall plan for naming rules for Site Collection and Hub Site to avoid confusion and confusion on which Site Collection URL to use. Here are the recommended naming rules for reference:

Finally, it is recommended that administrators create Hub Site on demand, which is difficult to manage if there are too many.

The following is an article about the resources related to Hub Site. I hope you can study it carefully and create a Hub Site Policy that suits your company.

Microsoft blog post: Organize your intranet with SharePoint hub sitesWhat isa SharePoint hub site?Create a hub site in SharePoint Online (Remember, you must be a global or SharePoint admin in Office 365 to convert an existing site to a hub site using Microsoft PowerShell.) Set up your SharePoint hub siteAssociate a SharePoint site with a hub siteDisassociate a SharePoint site from a hub siteSharePoint hub sites feature overview

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