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Today, the editor will show you how to examine and approve the configuration of SAP sales orders. The knowledge points in the article are very detailed. Friends who feel helpful can browse the content of the article together with the editor, hoping to help more friends who want to solve this problem to find the answer to the problem. Let's follow the editor to learn more about "how to approve and configure SAP sales orders".

Define the status parameter file for sales order approval

I. description

State management (Status Management) is applied in many modules of ERP, such as internal orders in CO, maintenance orders in PM, production orders in PP and so on. With state management, you need to define a state parameter file (Status Profile).

This paper defines the status parameter file for the second-level approval of the sales order, which is divided into three states: the creation of the sales order is the "creation" status; the business manager approval is the "audit" status, which is the first-level approval; the financial manager approval is the "review" status, which is the second-level approval. The two-level examination and approval has not been passed, and the follow-up business of outward delivery, delivery, invoice and so on cannot be carried out.

After this parameter file is defined, it will be assigned to the header of the sales order later. In addition to the title, the item of the sales order can also specify the status parameter file for approval.

II. Sample data

Project

R/O

data

Status parameter file

Status parameter file

R

ZFSD01

Description

R

Second-level examination and approval of maple bamboo sales

Maintenance language

R

ZH Chinese

Allowed object types

Sales order title √

Entry 1

Status number

R

ten

Status

R

Create

Short text

R

Order has been created

Lowest state

R

ten

Highest state

R

twenty

Authorization code

Control of things

Establishment of delivery notice prohibition

Prohibition on the establishment of invoice vouchers

Remember that delivery is prohibited

Entry 2

Status number

R

twenty

Status

R

Audit

Short text

R

Approved by business manager

Lowest state

R

ten

Highest state

R

thirty

Authorization code

ZFSD01 sales _ Business Manager approval

Control of things

Establishment of delivery notice prohibition

Prohibition on the establishment of invoice vouchers

Remember that delivery is prohibited

Entry 3

Status number

R

thirty

Status

R

Recheck

Short text

R

Approved by the financial manager

Lowest state

R

ten

Highest state

R

thirty

Authorization code

ZFSD02 sales _ Finance Manager approval

Control of things

(O column: r must lose; O election loses. )

Table 1 sample data

For the definition of authorization (Authorization Keys), see "define status Management Authority Code (Authorization Keys)". Item 1 does not need to set an authorization code because it is the initial state (that is, after the order is successfully created).

Each state entry has two parameters, the lowest state and the highest state, indicating that it can be changed from this state to the lowest and highest state. If the lowest and highest state values in state 1 ("create") are 10 and 20, respectively, it means that the lowest is the current state, and the highest can be transferred to state 2 ("audit") numbered 20, but not directly to status 3 ("review" status number 30). According to the rule, the minimum state cannot be greater than the maximum state.

The control of items 1 and 2 all set forbidden signs for delivery, billing, delivery, etc., but item 3 does not, which indicates that subsequent related operations are not allowed in status 1 ("create") and status 2 ("audit"). But there is no limit in status 3 ("review"), that is, approval has been completed in status 3.

III. Operation

IMG path

T-CODE

SAP customization implementation Guide → sales and Distribution → sales → sales vouchers → define and assign status parameter files

BS02

Table 2 Operation path

There are two ways to enter the maintenance interface:

1. Press the background IMG path to enter, pop up the dialog box, and click the item "define status parameter file" to enter the interface.

2. Enter the thing code BS02 at the front desk and go directly to the interface.

Click the new entry key, pop up the dialog box, enter the parameter file number, description, maintenance language, and click the "continue" button when the input is finished.

Create a new entry and double-click with the mouse to enter the details interface.

Instead of maintaining the data, first define the application type of the parameter file, and click the "object type" button.

Find the item listed above ("sales order title") in the list and make a selection mark, indicating that this parameter file is used for sales order title. Once set, click the "user status" button to return to the interface.

In the user status interface, enter data for the three entries as shown above.

After entering, press the enter key to confirm the entered information. It can be seen that the system automatically marks the "initial state" of the first item. Next, you need to set the control parameters for each state separately. First, double-click the first entry with the mouse.

Since they are all default values, there is no data in the control bar, so click the new entry button.

Business control lists all business items, and the initial values are all in the "unaffected" state. Three items are found to be set to the "prohibited" state, indicating that subsequent operations such as delivery, delivery and invoice are prohibited under this state ("new").

Click the return key to the user status interface, enter the control of item 1 again, and you can see the items with non-default values displayed in the list.

Follow the previous steps to modify the control of state 2 ("audit"). Status 3 ("check") does not need to be modified.

After the above operation is correct, press the save key () to save. Depending on the Client configuration, the request number input dialog box may pop up, create a new request number or select a request number, and press the confirm key to continue.

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