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1 Financial and Accounting Global Settings 1.1 General Settings 1.1.1 countries

IMG à SAP NetWeaver à General Settings à setup country à OY01-defines the country in the mySAP system

Figure 3? 1

IMG à SAP NetWeaver à regular setting à setting country à setting country specific inspection

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1.1.1 currency

IMG à SAP NetWeaver à routine setting à currency à check currency code

Sketch, generally use the default configuration of the system.

IMG à SAP NetWeaver à routine setting à currency à defines the conversion rate of currency conversion

Sketch, generally use the default configuration of the system.

IMG à SAP NetWeaver à routine setting à currency à check exchange rate type

Figure 3? 3

? Exchange rate types: multiple exchange rate types can be defined for different purposes, such as M exchange rates for bookkeeping and P exchange rates for conversion of cost plans.

? Purpose: description of exchange rate type.

? Reference currency: for example, if CNY is set as the reference exchange rate, when the USD/JPY exchange rate is not maintained, the system will convert the USD/CNY exchange rate and the JPY/CNY exchange rate to get the USD/JPY exchange rate.

? Buying rate: the type of exchange rate that sets the buying rate, and the median price is calculated from the buying rate.

? Selling rate: the type of exchange rate that sets the selling rate, and the median price is calculated from the selling rate.

? Inv: whether to obtain the reverse exchange rate if the exchange rate cannot be obtained, such as converting USD into CNY. If there is no exchange rate of USD- > CNY in the system, the exchange rate of CNY- > USD will be used automatically.

? Fixed: the exchange rate cannot be manually modified when posting.

IMG à SAP NetWeaver à conventional setting à currency à input exchange rate

Figure 3? 4

? Valid from: the effective date of the exchange rate.

? Indirect quotation: for example, converting USD to CNY,0.15USD = 1CNY is an indirect quotation.

? Direct quotation: for example, converting USD to CNY,1USD = 6.3CNY is a direct report.

1.1 Ledger 1.1.1 Accounting voucher screen format configuration

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à ledger à Field à definition Field status variation

Create a new field status variable, which can be copied from the variant preset by SAP.

Figure 3? 5

Each field status variable contains several field status groups, and each accounting item master data needs to assign a field status group. When the account is posted in the accounting voucher, the system can identify which field status group is used to control the screen format.

Select any of the field status variants and double-click the Field status Group to enter the screen as shown in figure 3. 6.

Figure 3? 6

Double-click any field status group to enter the field status maintenance screen.

Figure 3? 7

Figure 3-8 shows how the billing code and account master data affect the display status of each field of the line item when the accounting voucher is posted, which can be understood in combination with the section "4.2.6 Section Master data-related configuration".

Figure 3? 8

1.1 fiscal year and accounting period

The provisions of the corresponding accounting standards shall be followed in the fiscal year and accounting period. The Chinese accounting standards stipulate that the fiscal year shall be consistent with the natural year, and the accounting period shall be consistent with the natural month. Posting is allowed only in the open accounting period, and the new period should be opened in time to close the old period at the end of the month. If a non-dominant ledger is used, the ledger can set different fiscal years and periods.

1.1.1 define the accounting period

IMG à Financial Accounting (New) à overall setup of Financial Accounting (New) à ledger à and posting period à OB29-maintenance of fiscal year variations (maintenance of shortened fiscal years)

Figure 3? 9

? Calendar year: select this flag to take the calendar year as the fiscal year.

? Posting period: the number of periods included in a fiscal year, which must be filled in 12 when selecting the Calendar year flag.

? Number of special periods: there can be up to four special periods, and the posting period can be manually set as a special period when posting to December. The special period is used for posting annual adjustment vouchers, which only affects the annual statements and does not affect the monthly statements in December.

1.1.1 define open posting period variants

Used to control the switch for each accounting period, that is, whether posting is allowed. Company codes are generally used as variant ID, and the same variant can also be assigned to multiple company codes, that is, these company codes use the same accounting period switch control.

IMG à Financial Accounting (New) à overall setup of Financial Accounting (New) à ledger accounts à fiscal year and posting period à definition of unsettled posting period variation

Figure 3? 10

IMG à Financial Accounting (New) à Financial Accounting Global setup (New) à ledger à Fiscal year and posting period à assign variations to the company code

Figure 3? 11

1.1.1 Open and close posting period

Set the switch for accounting period and special period based on period variation.

IMG à Financial Accounting (New) à overall setup of Financial Accounting (New) à ledger à fiscal year and posting period à opening and closing posting period

Figure 3? 12

? Account type: control the switch during the accounting period for the control account type, such as A-asset, D-customer, K-supplier.

? Start account / end account: the switch of the accounting period is controlled separately for the account scope.

? Period 1: the accounting period that is open can be a range, such as opening the account period from January to March at the same time.

? Period 2: the special period of opening, which can be 13-16.

? Permission groups: you can use permission groups in combination with user rights settings to allow only people with specific permissions to post during this period.

1.1 Global parameters of company code

You can configure parameters related to the company code in this screen set.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à Global parameters à input Global parameters of the Company Code

Figure 3? 13

? Statement of account: the operating account table of the company's code, and only the accounts in the account table can be used when posting accounting vouchers.

? Country table / subject: each company code can assign a national catalogue. By establishing the corresponding relationship between the operating catalogue and the accounting subjects in the national catalogue, the accounts for which the posting voucher time is received to the national catalogue can be used to issue financial statements that conform to the definition of local accounts.

? Company: assign a company to the company code to issue a consolidated report.

? Credit control scope: the credit control scope corresponding to the company code, used for customer credit control.

? Financial management scope: the fund management scope corresponding to the company code, used for budget control.

? Fiscal year variation: set the company code how to divide the accounting period, China GM K4.

? Field status variation: this variation contains a number of field status groups, which are used to control the picture format when posting accounts.

? Accounting period variation: controls whether the accounting period is turned on or off through this variation.

? Maximum exchange rate deviation: if the difference between the exchange rate manually entered in the accounting voucher and the exchange rate maintained in the transaction code OB08 is greater than this percentage, the system prompts you to warn.

? When clearing with the standard currency, there is no exchange rate difference: when the standard currency is used to settle the outstanding items in the foreign currency, if this flag is selected, the system uses the amount of the standard currency when the uncleared items are posted, otherwise the exchange rate at the time of clearing is converted back to the amount of the foreign currency outstanding.

? The taxable base is the net value: if this flag is selected, the base value of the tax is the invoice amount deducting the cash discount, which is not selected because China includes the cash discount in the financial expense.

? Recommended fiscal year: if this flag is selected, the system uses the fiscal year of the current user's last posted voucher as the default fiscal year for the current voucher posting screen.

? Define the default starting date: use the system date as the default value for the starting date (the starting date can be simply understood as the actual cash inflow and outflow date of the bank account, or the date on which the interest on accounts receivable and payable begins to be calculated, for the fund management module).

? Company-> CO scope: company code and control scope allocation, 1-company code and control range code are the same and one-to-one corresponding, 2-a control range can be assigned multiple company codes, that is, cross-company code cost accounting.

? Cost of sales account activity: controls whether cost of sales accounting is activated (that is, whether the functional scope is used).

? Allow negative bookkeeping: control whether scarlet letter bookkeeping is allowed, generally allowed in China.

? Activate cash management: control whether to activate the fund management module, which issues cash positions and liquidity forecast statements by obtaining transaction data such as purchase orders, invoices or payments.

? Official use of company code: after the system is online, it is recommended to select this flag to prevent some programs from deleting company code data such as accounting vouchers, accounts, suppliers or customer master data.

1.1 Accounting vouchers 1.1.1 define voucher types

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher Type à OBA7-defines the voucher type for the entry view

Figure 3? 14

? Number range: the number range of the certificate.

? Voucher type: the voucher type used when writing off vouchers through the transaction code FB08 or FBRA.

? Permission group: in conjunction with the permission settings of the user's master data, only users with specific permissions can post this voucher type.

? Account type allows: which types of accounts are allowed for posting in this type of voucher.

? Net value voucher type: whether the cash discount is deducted from accounts payable when the supplier invoice is posted (the discount is divided into commercial discount and cash discount, which is generally used as a financial expense and not deducted from accounts payable).

? Customer / supplier check: controls whether only one supplier or customer can be used in a credential.

? Allow negative bookkeeping: whether scarlet letter bookkeeping is allowed (SAP is also known as reverse bookkeeping).

? Intercompany posting: controls whether two or more trading partners are allowed to be entered in accounting vouchers (cross-company code posting even if this tag is not checked).

? Input trading partner: controls whether a trading partner can be entered manually.

? Required for voucher input-reference number / voucher title text: controls whether these two fields must be entered. The reference number field is generally used to fill in the ticket number of the paper invoice.

? For batch input only: cannot be used for direct posting, vouchers must be entered in batches through Batch-Input.

? Exchange rate type of foreign currency vouchers: set the exchange rate type used by foreign currency vouchers, and automatically use the exchange rate type M if it is a short system.

1.1.1 voucher number range

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher à Certificate number range à voucher à FBN1 in the entry view-defines the voucher number range in the entry view

Figure 3? 15

The internal number must be a numeric range, the pipeline code is automatically generated by the system, and the external number is manually entered by the user when posting, and can contain letters and numbers.

1.1.1 define posting code

Each line item of the accounting voucher must specify the posting code, which has the following control function.

§determine the loan of the accounting subject.

§decide which subjects can be used.

§determine the picture format of the certificate bank project.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher à OB41-define the posting code

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? Debit / credit: controls the debit side of the voucher line project.

? Account type: controls which accounts can be posted.

? Sales related: controls whether the amount of the voucher line item is included in the "purchase and sale" item of the transaction code FD10N/FK10N.

? Special general ledger: controls whether special general ledger marks are allowed.

? Write-off posting code: when writing off, the system automatically uses this posting code to replace the original posting code.

? Payment transactions: if you need to use historical receipt and payment reports (S_ALR_87012177-customer receipt and payment history, S_ALR_87012085-supplier receipt and payment history with outstanding item list), you must select the "payment History" flag in the customer / supplier master data and select the "payment transaction" flag in the posting code.

Click the "maintain field status" button to enter the field status maintenance screen.

Please refer to the section "4.2.6 Section Master data-related configuration" for configuration methods.

The input status of each field of the accounting voucher is controlled by the field status variation from the subject master data and the field status from the posting code, and the dual control logic is shown in the table below.

1.1.1 screen variants of credential entries

Withholding income tax (withholding tax) refers to the income tax levied on profits, interest, rent, royalties and other income derived from foreign enterprises that have not set up offices or places in China. The general tax rate is 10%, some of which are subject to business tax, and the combined withholding income tax rate is 14.5% (10% + (1-10%) * 5%).

This configuration is for withholding income tax, which is actually levied in China, but because the general accounting manual bookkeeping processing, does not use the system solution, here configuration is'2' or empty.

IMG à Financial Accounting (New) à Global setup of Financial Accounting (New) screen variation of voucher à voucher entry

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1.1.1 rules for changing vouchers

Key fields such as voucher type, voucher number, currency, posting date, voucher date, conversion date, exchange rate, company code and other key fields are not allowed to be modified in the voucher header. The field configuration that is allowed to be modified is shown in figure 3: 18.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher change rules à voucher change rules, voucher title

Figure 3? 18

In the line project, the system is not allowed to modify the fields such as account code, account, amount, business scope, additional account allocation (cost center, profit center, etc.), function scope, asset number, asset transaction type, settlement date, and so on. The field configuration that is allowed to be modified is shown in figure 3: 19.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher change rules à voucher change rules, line items

Figure 3? 19

1.1.1 tolerance group

IMG à Financial Accounting (New) à Financial Accounting Global setup (New) à voucher à tolerance Group à defines the tolerance group of employees

That is, the tolerance range of the user is defined, which is used to control the maximum amount of invoice posting and the allowable range of settlement differences.

Figure 3? 20

? Amount of each voucher: the maximum amount allowed for posting accounting vouchers.

? Amount of each outstanding account item: the maximum amount of unliquidated items allowed to be posted (such as accounts receivable and accounts payable bank items).

? Cash discount per line item: the maximum cash discount rate allowed for each invoice receivable or payment payable.

? Allowable payment difference-amount / percentage: the maximum difference allowed when receiving and settling payments, within which the system automatically posts the difference amount to the preset profit and loss account. If the amount and percentage are set at the same time, the smaller tolerance shall prevail.

? Allowable payment difference-Cash discount is adjusted to: the tolerance within the set amount is automatically adjusted to cash discount items.

IMG à Financial Accounting (New) à Global setup of Financial Accounting (New) à voucher à tolerance Group à assigned users / tolerance Group

Assign tolerance groups to users, and you can assign different tolerance ranges based on the level of the user, such as vouchers where only the financial manager can post a larger amount of payment difference. Users who do not assign a tolerance group use a blank tolerance group by default.

Figure 3-21

1.1.1 define line item text

You can preset the commonly used voucher line item description text, enter "identity" in the line item text when posting the voucher, and the system automatically brings in the corresponding text.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à text and text identifier of à voucher à OBT8-text identification of definition voucher / OBT10-text identification of definition line item / definition line item text

1.1.1 default

You can set default values for accounting voucher posting to reduce user input.

? Define default values

Set the default voucher type and posting code for each transaction code, generally using standard configuration.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher à default value à OBU1-definition default value

Figure 3? 23

? Use fiscal year default

Sets whether to use the fiscal year in the last accounting voucher posted by the current user as the default value when entering the voucher (that is, the fiscal year default value of the screen such as transaction code Fmur02).

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à voucher à default value à use fiscal year default

Figure 3? 24

? Default interest date

Sets whether the system time is used as the default start date.

IMG à Financial Accounting (New) à Global setting of Financial Accounting (New) à voucher à default value à default interest date

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1.1.1 Periodic input

Multiple variants can be defined for periodic credential input for different types of credential input, and which fields are required for each variant setting.

IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à vouchers à Periodic input à O7E3-Accounting assignment Module: definition input screen Module

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IMG à Financial Accounting (New) à Financial Accounting Global Settings (New) à vouchers à periodically enter à define operating schedule / enter operational date

For automatic posting of periodic vouchers, specified periodic voucher posting can be performed on a regular basis (for example, at the end of each month) without human intervention.

(pictured)

1.1.1 voucher prefabrication

IMG à Financial Accounting (New) à overall setup of Financial Accounting (New) à vouchers prefabricated à modify the bookkeeping date of prefabricated vouchers

Sets how the system determines the posting date when posting prefabricated vouchers.

Figure 3? 27

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