Shulou(Shulou.com)12/24 Report--

In 2021, the State Archives Administration, together with the Ministry of Finance, the Ministry of Commerce and the State Administration of Taxation, carried out the third batch of electronic invoice electronic pilot work; in May 2023, the deepening pilot project of electronic voucher accounting data standards was officially launched. Among the above pilot projects, more than 20 customer enterprises have entered the pilot list, covering Beijing, Shanghai, Guangzhou, Shenzhen, Jiangxi, Jiangsu, Henan, Zhejiang, Hunan, Sichuan and other places. Over the past year or so, as a leading single-set electronic accounting file management platform, Hesi Archives has helped the above customer enterprises successfully complete the acceptance of pilot projects through "acquisition, manufacturing, management, storage, use" closed-loop product solutions, local implementation plans and efficient team cooperation, with an acceptance rate of 100%.

List of pilot enterprises for customers in Hesi archives

01

It took 5 years for 173 customers to create.

Full-link solution with 100% maturity

Over the past 5 years, Hesi Archives has cooperated with 173 customers to build a full-link solution with 100% maturity after 166 product iterations and 100 billion-level data stress testing. Through 6 solutions, 4 functional modules and 50 + functional components, Hesi archives help enterprises to realize the whole life cycle management of electronic accounting files. Under the ability of Heshi archives, the management of enterprise financial archives is no longer subject to the complex form of financial vouchers in the mixed period of paper and electricity, and solves the management problem of "collecting, making, managing, storing and using" of enterprise accounting vouchers, so that enterprises can really realize the "one-set" compliance management of financial archives in the period of paper-electric mixing, release the value of archival data, and play a role in the business decision-making of enterprise management.

Through the whole life cycle management of Heshi archives, enterprises can further embrace cost reduction and increase efficiency. Statistics show that Heshi files help enterprises save 70% of paper costs, save 75% of finishing costs, increase retrieval efficiency by 90%, and ensure 100% compliance in the management of corporate financial files.

Through product polishing and business innovation, Hesi Archives has become the first electronic accounting file management system in the industry to independently develop the electronic voucher management module-"electronic voucher center" function. Through the "Electronic voucher Center", Hesi Archives has truly realized the online acquisition, unified storage, centralized management and real-time tracking of electronic voucher data, and comprehensively promoted the paperless construction process of enterprise management. In the actual business processing process, through the "electronic voucher center", enterprises can collect external electronic voucher data in an all-round way. it realizes the end-to-end whole process automation of accounting data acquisition, signature verification, analysis, automatic filling, entry, encapsulation and filing.

In the process of multi-depth product capability mining, the high computing power of Hesi archives has also achieved a breakthrough in the industry. In the case of using the basic hardware configuration, the Hesi file supports hundreds of millions of interactions of millions of data, and it takes only 10 minutes to complete the accurate matching assembly. The highly available version with big data query matching scheme allows trillions of interactions of tens of millions and hundreds of millions of data to be picked up.

02

Super product strength + professional service

Help the pilot project of electronic accounting voucher data standards stand out

Based on the strong full-link product capability of Hesi Archives, the client enterprises of Hesi Archives, such as Chinese Tiandi Publishing Media Group and the Institute of Ecological Environment and soil of Guangdong Academy of Sciences, have been widely recognized in the pilot work of deepening electronic voucher accounting data standards and share their experiences and practices.

Among them, Chinese Tiandi Publishing Media Group takes "the whole process of electronic accounting vouchers, in-depth application" as the goal, and deepens the construction of pilot work with the concept of "being ready for use, reducing costs and improving efficiency, low-carbon green".

First, unify the standard, upgrade on demand, and get through the full link of electronic voucher application. Taking the electronic voucher accounting data standard published by the Ministry of Finance as the unified standard, the electronic voucher application scheme is deeply integrated with the internal business of the enterprise, and the integrated application platform of "industrial finance and tax file" is constructed. Upgrade cost control, accounting, taxation, archives and other information systems as needed, disassemble the tasks that each system should undertake, and support the whole process of receiving, parsing, verifying, signing, accounting, generating accounting examples and intelligent archiving of electronic vouchers.

The second is to promote the construction scheme of "light transformation, easy expansion, high efficiency and excellent experience" to realize the all-round innovation of digital audit. With the advantage of fee control and file homology, the electronic voucher center in the Chinese media electronic accounting file management platform realizes rapid integration and upgrading through automatic assembly, financial integrity testing, dynamic expansion of file scope, data sharing and so on. The electronic voucher collection channel replaces reconstruction with integration, and the pilot standard is implanted into the business file management link to achieve non-inductive switching; bookkeeping and archiving uses intelligent association assembly instead of physical data packaging, in the case of the coexistence of electronic vouchers and non-pilot bills, business staff can deeply connect the business process without changing their working habits to achieve efficient integration of electronic voucher data and financial management. Actively promote digital audit innovation, through the comprehensive application of electronic voucher digital standards, improve the efficiency of internal and external audit supervision, and fully ensure the compliance of audit data.

The third is to explore a single set of management of financial files to help enterprises with low-carbon operation. Through the completion of the construction of the accounting archives management platform to undertake the results of digital transformation, we can maximize the effectiveness of digital transformation. In this process, the Chinese media does not take the initiative to produce any paper copies, realizing the "single track" of data flow, the "single set" of data archiving, and the "sharing" of data, which greatly improves the efficiency of accounting file management.

The Institute of Ecological Environment and soil of Guangdong Academy of Sciences will deepen the pilot work as an important breakthrough in financial transformation and upgrading, and actively promote the implementation of various work in combination with the improvement of the financial and accounting supervision system.

The first is to explore and deepen the application and promote the penetration of electronic voucher accounting data into a deeper scene. In order to achieve the goal of "better management and better use" of electronic voucher accounting data, the research institute deeply improved 9 types of electronic voucher business management process, and established a single set of intelligent electronic voucher accounting full link management scheme. According to the access channel, format, electronic voucher submission, circulation, analysis, signature verification, entry, generation of sample documents for entry, intelligent archiving, the whole process of electronic voucher processing at the receiving end is digitized and paperless. While comprehensively improving the management efficiency, let the electronic voucher accounting data be stored flexibly and applied conveniently.

The second is to replace reconstruction with complementarity and release better performance with upgrading and transformation. Abandon the traditional practice of large-scale reconstruction of the business system, take advantage of the extensive linking ability of the fee control system, deepen the integration and docking with banks, enterprises and financial electronic file systems, and efficiently realize the intelligent exchange of data. For example, through the docking of the electronic invoice service platform, the seamless connection with the digital invoice business can be realized, so that the data flow can be more efficient.

The third is to promote supervision by standards and open up the channel from electronic voucher accounting data standards to intelligent supervision. Deepen the application of electronic voucher accounting data, comb the key links of management, through the exchange of information, cross-comparison, to form a more conducive to self-supervision, self-purification supervision system. Realize the closed loop of management, maximize the value of data, form an intelligent financial supervision model, and break through the "last kilometer" of financial transformation and supervision effectiveness.

For more information about Hesi archival products, please visit the official Wechat account of Hesi.

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