Shulou(Shulou.com)11/24 Report--

To make a simple calculation, how many financial files have been kept in your enterprise? Is it a million or tens of millions? Among the enterprise customers of Hesi archives, the file data of some customers have reached millions, tens of millions, or even more than 100 million. With the file storage media from "paper" to "electronic", the electronic accounting file data that enterprises need to manage is also growing exponentially. How to manage the explosive mass data of electronic accounting files has become a more and more important issue in the field of compliance storage of enterprise financial files.

When we evaluate whether an electronic accounting file management system is good enough, one of the key evaluation indicators is "data management ability", which includes many scenarios, such as collection, association, management, query and so on. Hesi File 3.0 implementation-with basic hardware configuration, it supports millions of interactions of millions of data and completes accurate matching assembly in only 10 minutes. The highly available version with big data query matching scheme allows trillions of interactions of tens of millions and hundreds of millions of data to be picked up.

01

Enterprises urgently need digital archives products with high computing power.

Due to the particularity of electronic accounting file management requirements, enterprises are faced with the following core challenges:

Challenge one: to reduce the storage cost of enterprises, how to reduce the size of "electronic original documents" has become a top priority.

In the face of the compliance archiving requirements of the national electronic voucher data standard and reducing the storage cost of enterprises, the storage of electronic accounting vouchers has changed from a single format file to XML and XBRL data storage. The file system must not only be able to extract structured data from electronic original files, but also need metadata-level query ability and dynamic assembly of readable layout files. Meet the enterprise finer particle field-level query and visual preview service.

Therefore, in the extraction and assembly of financial file data, enterprises need massive data interaction, second return speed and extremely high data performance, excellent algorithm logic can invoke service resources, solve the bottleneck of digital storage readability, prevent enterprises from falling into the strange circle of converting the physical space cost of offline storage into online hardware storage cost, and really reduce enterprise storage cost under the premise of compliance archiving.

Challenge 2: to realize the integrity of the evidence chain of financial archives under the requirement of reducing the cost of front-end financial information.

The most valuable capability of electronic accounting file system is the intelligent assembly of financial files. Through the matching of business logic to achieve system assembly, release manpower to improve efficiency. If the file system does not have this ability, it will put forward very high requirements for the front-end information system of the enterprise, that is, all the file association relations need the front-end karma system to integrate and associate automatically, and then push the association rules to the electronic accounting file system, which is of high cost, high difficulty and low realizability, so it is obviously not the best choice for enterprises.

Challenge 3: the amount of data in electronic accounting files increases, and the geometric multiple of the requirements for system algorithms and computing power increases.

For large enterprises, the amount of archival data may be hundreds of thousands or even millions per month. When the monthly documents of an enterprise are of the order of hundreds of thousands, these hundreds of thousands of documents need to match millions of voucher details, which means that the file management system needs tens of billions or even hundreds of billions of calculations. To achieve such a scenario, enterprises need an electronic file management system with powerful algorithms to avoid high hardware costs.

To sum up, the electronic file management system that enterprises need must have the characteristics of low hardware cost and high system computing power, which can help enterprises to realize the automatic matching and query of file relationship under complex business logic. After five years of product polishing, Hesi file has iterated and upgraded its algorithm, and successfully passed the scene-oriented big data stress test. Hesi File 3.0 implementation-with basic hardware configuration, it supports millions of interactions of millions of data and completes accurate matching assembly in only 10 minutes.

02

Think about Archives 3.0 to solve the difficult problems of enterprise archives management

Hesi File 3.0, as a leading single-set electronic accounting file management platform, provides the following capabilities for enterprise file management:

Advantage one: strong association matching ability to solve the high-order electronic voucher matching problem with cross-system and no fixed relationship

Advantage 2: second query, multi-dimensional filter conditions, faster and more accurate retrieval

Configurable query conditions: the he Si file supports configuring each field as a query condition, and the fields are highly customized by the enterprise.

Multi-value query: the file system allows multiple values in a field to be queried. Enterprise users can enter multiple values to provide more filtering criteria to accurately find files that meet the requirements.

Combined query: enterprise users can freely combine query conditions according to their actual needs, and can select multiple fields for joint query to achieve more detailed filtering and filtering of data.

Other query operations: multiple query operations such as range query, fuzzy query, imported query and so on.

Advantage 3: data visualization to realize the utilization value of archives

Through the ability of data precipitation and in-depth utilization of Hesi archives, the massive data of enterprise financial archives can be transformed from the original flat vouchers into real-time visible and fully utilized data assets to accurately support enterprise business decisions.

Advantage 4: security and stability, ensuring the security of enterprise data support the security protection of data to prevent data leakage and damage. The security and integrity of data can be protected through measures such as authority control and data encryption. At the same time, data backup and recovery can be carried out to prevent data loss and disasters.

03

Enterprise practice: Heshi Archives helps Enterprises to pass through the Paper-Electric mixed cycle

With strong arithmetic support, Hesi archives help customer enterprises to pass through the paper-electric mixed cycle and solve the difficult problems of financial file management both at home and abroad. For example, it helps Xu Fuji, a best-selling national classic snack brand with 260 million annual documents, to complete the file management practice from traditional craftsmanship to industry and wealth, and to empower domestic high-end integral kitchen cabinets and custom home service providers-gold cabinets. To achieve multi-system data interconnection, the completion of archival data life cycle management practice, the data reflect the management effectiveness of the above-mentioned enterprises.

Xu Fuji: the annual document volume is 260 million, and the archives management practice from traditional handicrafts to the integration of industry and wealth

Enterprise situation: monthly 100000 + delivery order, 10,000 + acceptance order, annual document volume 260 million, financial establishment 10-15 people

Gold kitchen cabinet: multi-system data interconnection, archival data lifecycle management practice

Enterprise situation: the annual document volume is 6.29 million, binding matching time + file utilization time is about 96 days / year. Print + space cost estimate 323700 yuan / year

About the enterprise electronic accounting file management problems, functions, scenarios, solutions, customer cases, welcome to the official account of Wechat to download "Hesi Archives Product Manual" to learn more!

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