Shulou(Shulou.com)11/24 Report--

On October 12th, the Heisi Future Financial people Conference and Autumn Product Conference with the theme of "province" was officially held in Hangzhou. 400enterprise CEO, CFO, CIO and mainstream media attended the meeting. At the meeting, Tong Peize, chief product architect of Hesi, officially released the "Hesi better saving plan", thus realizing the "three provinces"-- "saving money" with full participation, "saving trouble" for the whole process optimization, and "worrying" for breaking it into parts.

Tong Peize, chief product architect of Hesi

Tong Peize said, "We plan to build a set of business-centric financial management solutions for enterprises." This is also based on the full-link product advantage of Hesi. First, through no reimbursement and accounting automation, financial and business personnel can be liberated from the complicated work of reporting and accounting; second, through the single system of thinking files, the comprehensive compatibility of the paper-electric hybrid era has been realized, so that the transition period can go more smoothly. Third, through the various scenarios in which the business card, payment and collection cover the income and expenditure of the enterprise, and combine the new characteristics and new situation of the electric ticket in the era of counting electric tickets to optimize the whole process of the enterprise's industry and money. Fourth, through object accounting and Heshi BI, we can integrate the income and expenditure data deposited in the whole process, so that the business results can be presented in real time microscopically and macroscopically, so that everyone is an operator, and further reduce the consensus decision-making cost of the enterprise. "

The following is a transcript of Tong Peize's live speech (simplified):

At the spring press conference, we talked about a case. A customer who makes software spends as much as one billion yuan a year. But correspondingly, their annual income is about 1.1 billion, and 400 people have a profit of more than 100 million. It seems that the cost is very high and the gross profit margin is very low, but considering their format, this is actually a very good data. To be sure, saving is a good way to boost profits as open source becomes more and more difficult. However, if the excessive pursuit of control limits the enthusiasm of employees and limits the motivation of the business, it will be counterproductive. Therefore, to achieve effective savings, it is necessary to find the real waste.

01

To achieve effective savings, it is necessary to find real waste

In the past year, the Future Financial personnel Research Institute joined hands to investigate nearly 10,000 enterprises from different industries, nature and size, and comprehensively analyzed the data of the Heshi Financial Revenue and Expenditure Management platform. "2023 expense Control and Travel trend Analysis report" (hereinafter referred to as the "report"). In the process, we found the truth of the real waste of the enterprise.

Increasingly expensive travel expenses

According to the report data, 62.21% of enterprises' travel costs or daily expenses have significantly increased compared with 2022, and 71.08% of enterprises have significantly increased their frequency of travel. Under the combined effect of the two, the number of over-standard orders increased by 199% compared with the same period last year. The sharp increase in over-standard orders means that the enterprise is "difficult to control beforehand and difficult to control afterwards", and the management is caught in multiple entanglements: will the over-standard order be approved? Which flowers should be spent? What should not be spent? Under increasing cost pressure, does controlling travel costs fasten your seat belt or put on the brakes on your business?

The increasingly troublesome mixing of paper and electricity

According to Finance and Accounting [2020] No. 6, "notice of the State Archives Bureau of the Ministry of Finance on standardizing the reimbursement and filing of electronic accounting vouchers" is clear: when electronic invoices are reimbursed and recorded, electronic vouchers for printing the paper must be kept at the same time, electronic accounting files may not be kept in another paper form.

It was thought that boxes of vouchers would become history with the popularity of electronic invoices, but in fact, they are still piled up in the archives. Due to the existence of paper vouchers such as train tickets and bank returns, we have to print electronic invoices, reimbursement forms, vouchers, bank returns and so on. In the past, there was no shortage of offline jobs, but the number of online jobs increased again.

Increasingly painstaking operation and management

A customer in Hesi Shanghai purchased three sets of BI systems alone, but no one can explain why they bought the same system three times. In the era of great progress, the original extensive management has been flattened by increment. The slowdown of economic growth also makes it more and more difficult for enterprises to make money, and the problem of operating efficiency of enterprises is magnified. If the purchase of a 2000 yuan monitor requires the number one manager of the enterprise to do it himself, it is bound to affect more important business decisions.

With regard to the above-mentioned enterprises'"costly, troublesome and painstaking" problems, Hesi has found some solutions in the past year and achieved some results. In the past year, Hesi helped customer enterprises save 493 years of examination and approval time; directly saved 60 million yuan in travel expenses through mall subsidies and concessions; and saved 8.9 billion paper files printed and stored through a paperless electronic accounting file system. If these files are printed out, 77 West Lake can be covered. The achievement of these "provinces" can not be achieved without the solution of no reimbursement and the single-set file management solution.

02

The "convenience" of the whole process optimization

Take a business trip that does not need to be reimbursed as an example, employees can directly spend money online in Hesi Mall after filling out the application. When placing an order, the system will check in real time whether the consumption exceeds the budget and whether it exceeds the cost standard; Hesi Mall also provides employees with real-time price comparison on the same screen and recommends similar services with lower prices; after the order is completed, employees can travel happily; after the end of the trip, employees do not need to fill in the form, let alone post invoices. There is no need for reimbursement to liberate the staff, but also a high degree of automatic processing of the financial staff's most painful and time-consuming invoices, reconciliation, settlement, bookkeeping and other links, more than 90% of the invoice work is saved, and the financial investment in the bookkeeping process is almost zero. Invoice automation, accounting automation, really liberate the hands, release people's creativity.

But in the actual business trip scene, in addition to the TMC platform, Wechat, Bao, credit cards and so on will be used in the business consumption scene. In the offline consumption scenario, the user needs to ask the merchant for a ticket, and then make an internal reimbursement at the end of the trip. This kind of reimbursement process is not only disconnected with the "itinerary", but also more complicated to fill in the reimbursement documents. Financial review of such reimbursement documents is more cautious and time-consuming. So how to deal with the needs of this high-frequency scenario?

Hesi does not need to reimburse version 2.0-- e-commerce card, which arises at the historic moment. E-commerce cards can not only be paid by personal credit, but also be deducted directly from the corporate account after authorization. That is, employees consume through e-commerce cards, without personal advance, enterprises can also obtain consumption information at the first time. At the same time, the payment of e-commerce card can be "controlled" like Hesi Mall. Especially in the application of digital telegram, the invoice data is directly entered into the enterprise tax digital account, and then through the account reconciliation engine, according to the consumption information and the management information filled in during the control, the corresponding relationship between invoice and consumption and bank flow is inferred. If there is no problem with this expense, automatically book it and file it.

The basic principle of no reimbursement is that online booking, offline consumption, cost attribution and statement are processed automatically by the platform system. From the innumerable bills of the original employees to the unified bills of the enterprise and the supplier; from the numerous invoices scattered in the hands of the employees to the bills provided by the suppliers, or even a large bill. Now the reimbursement process running in the enterprise is left over from the paper reimbursement era, with the promotion of information and digitalization, continuous improvement and patching. Without reimbursement, it adheres to the idea that "elimination is more important than improvement" and reconstructs the enterprise expense management process, rather than continuing to patch the old process.

Personal reimbursement scenarios can be so optimized, even for public payments. Take a clothing customer in Hesi as an example, its contract is approved through the process of nailing, payment is made within the Hesi system, and the raw materials for clothing are imported and stored in the ERP system. Most contract payments are based on business milestones. On what information can the financial staff make payments? Still need to confirm storage, amount, transaction progress and many other information. Often, due to the large number of suppliers and untimely payment, there are inconsistencies in the bill accounts at the time of closing. At this time, there is a serious disconnect between "business" and "finance".

Joint payment is just enough to solve this problem. No matter what system or manually managed Word documents or paper contracts are scattered in the enterprise's contracts, these contract data can be collected into the contract management module of "joint payment". The enterprise then gathers the business progress data into the Hesi platform through manual import, API integration and automation tools. The business management on the contract is mainly divided into four stages: ticket collection, advance payment, payment settlement and capital plan.

Ticket collection: when thinking about payment, you can enter the supplier's invoice into the system directly through the bill and invoice entry form. As long as the employee is associated with the contract, the corresponding invoice information will be counted automatically. They can also pay attention to the progress of invoicing and write off advance payments based on the invoice amount, as well as payments to suppliers.

Advance payment: when the finance confirms the advance payment based on the data of the order and the receipt, the contract shall be associated with the contract, and the contract will automatically count the amount of the advance payment and write-off progress.

Payment settlement: under this contract, the settlement can be initiated quickly according to the payment plan agreed in the contract, and the system will remind the payment according to the planned date to prevent missed or wrong payment.

Fund plan: uniformly view and manage the "payment plan" in the Hesi payment system, that is, we can directly see the future utilization of the plan funds, and then arrange the fund allocation reasonably.

Where there is payment, there must be receipt. In terms of collection, Heshi fee Control has direct connection products with many banks, which are bundled with bank accounts. After authorization to the account, using the original technical link, the revenue stream and return order of the account can be integrated into the "Hesi Collection" product. Then through the rule configuration to the system, as long as the corresponding pipelining is generated, the system will automatically write the bank pipelining data into the pre-prepared paid-in data pool based on these rules, which greatly improves the efficiency of income claim.

When more and more electronic original vouchers are received by enterprises, double-set system is generally adopted in the transition period of paper-electric mixing. This is not only a helpless compromise to the old process, but also a departure from the digitalization and paperless advocated by the state. The single-set system is advocated for Heshi files, and accounting files are not printed. Through a complete set of electronic file data online, it ensures the integrity of the evidence chain of the enterprise's financial archives, and fully reflects the complete relationship between the economic and business occurrence files of the unit in the digital world, which can penetrate and query each other. All files have an identity in the digital world.

In addition, most of the enterprise accounting data come from different sources of property system integration, such as invoice source bill system, bank return order source capital system, business document source OA, fee control system, accounting vouchers, financial reports, accounting book source accounting system. The accounting data source system is numerous and complex, and the workflows of each system are independent of each other, so it is difficult to ensure that the final generated files must be complete and compliant. And the circulation of electronic vouchers does not go through anyone at all, so there is a lack of monitoring and verification. Therefore, the Hesi file specially provides the function of "business integrity inspection", realizes the last link of self-examination and self-examination before filing accounting materials, effectively complements the omissions of the front-end industry wealth system, ensures the completeness and integrity of accounting materials before financial arrangement and filing, and improves the quality and efficiency of file management.

Through the single set of Hesi files, in the first half of this year, the number of print-free invoices for Hesi customers increased by 108% compared with the same period last year, bank return orders increased by 80% year-on-year, and financial vouchers increased by 60%. Low-carbon environmental protection is a long-term national strategy. I believe that with the continuous promotion of the digitization of finance and taxation in the whole society, the proportion of electronic original ecological documents will become larger and larger, and the single-set system will gradually transition to comprehensive online and comprehensive digitization.

03

"Don't worry" to break it up into parts

The real province of an enterprise also needs to be "divided into parts". Through the object accounting concept and the analytical ability of Heshi BI, it can empower each employee and the whole organization to track, calculate, control and control each business entity flexibly.

For example, every salesperson in a company is responsible for a certain number of customer projects, and each project can collect the income and expenditure of the project through the collection of payments and fees, and calculate the income, expenditure and profit of each project. Through the relationship between the project and the sales staff, the enterprise can summarize the project profits to the sales staff (that is, a profit-sharing subject). On the other hand, each salesperson has a clear salary cost and bears the cost-sharing of the higher-level subjects. As a result, the enterprise can calculate the income created by the salesperson on the granularity of the salesperson.

Through thoughtful business object capabilities, enterprises can easily build a more complex and multi-level accounting structure. On any level of objects, enterprises can set object-oriented management and control rules, so as to ensure that the operation of each profit-making or profit-sharing subject is on a reliable profit and loss line, and then achieve more precise management.

From the most macro level, these income and expenditure data will be automatically crawled by Heshi BI to form a set of real-time karma data sets. Then through low code, procrastination, you can build a variety of data reports without programming. Finance no longer needs to use Excel to move data between systems, nor does it have to worry about reporting at the end of the month.

To sum up, from the micro point of view, we can help enterprises to achieve ROI accounting through object accounting. From a macro point of view, a real-time panorama of revenue and expenditure of the whole organization is formed through Heshi BI. So far, from front-line store managers and project managers, to regions and branches, to executives and CEO, the whole organization shares the same karma data. Everyone's contribution can be accounted for, it can be transparent layer by layer, and everyone is an operator.

04

The whole staff participates in "saving money"

With no reimbursement solution, we aggregate the organization's business consumption into a complete platform.

Through joint efforts to save, let employees help enterprises save money and benefit themselves.

Through the Hesi Mall and e-commerce card in advance, in-process control instead of post-control, through automatic invoice collection and automatic matching, so that employees do not need to be reimbursed. Unified reconciliation service combined with reconciliation engine has greatly liberated the work of financial reconciliation.

Through the collection and payment of the integration of industry and property, the process of sales to collection and purchase to payment can be more smoothly.

Through the single set of co-thinking files, the comprehensive compatibility of the paper-electric hybrid era is realized.

Through the income and expenditure data deposited by fee control, collection and payment, and through object accounting and joint thinking BI, from the most micro individual employees to the macro whole organization, the business effect can be presented in real time at every level, so that everyone is the operator, and further reduce the consensus decision-making cost of the enterprise.

Is this the whole point of the "more economical" plan?

To be more economical, we cannot rely on finance alone, but also need every member of the organization and every partner outside the organization to unite all the forces that can be United. The last piece of the jigsaw puzzle of the "more economical" plan:

Joint force province: when buying any product of Hesi, Hesi Mall will set up a reward red packet pool for the enterprise in proportion to encourage employees to take the initiative to reduce the cost of business consumption, and enterprises do not have to pay out of their own pocket.

Buy expensive compensation: select products to buy expensive compensation, so that the enterprise's every consumption is more at ease

Bank compensation: through the designated financial system of Hesi's bank ecological connection, you can get double subsidy rights and interests of Hesi products and bank treasury products.

The Heshi "more economical" program empowers not only every financial person, but also everyone in the organization, so that everyone can become an operator, and help enterprises to be "more economical than the province."

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