Shulou(Shulou.com)11/24 Report--

As a chain food group with tens of thousands of employees, 3500 + dealers and 1 million + terminal stores, D Enterprise's sales network covers the whole country and is exported to overseas. With the increase of business development and international communication, high travel costs, lengthy reimbursement accounting process and frequent employee travel complaints force enterprises to reshape the travel process. Although D company has long been connected to the TMC system, employees can order "machine and wine" on the platform free of advance when they travel on business, which can also ease the pressure of financial approval and review. But in fact, the financial work has not become easy, but more complex and tedious.

All above are the real work experience of the financial staff of D company. Even with the access to the digital system, the overall work efficiency of the enterprise has not been improved. Financial working hours and enthusiasm are consumed, and employees also complain about suppliers, such as not being able to book a hotel during peak season. Therefore, travel cost has become the second largest controllable cost after human resources expenditure, and D company is also deeply aware of the importance of travel control.

Is there a plan for employees to travel comfortably, account for financial efficiency, and effectively control travel costs? The answer is "yes!" -- "No reimbursement solution for fee control"

01

The statement must meet the financial accounting standards in order to be effective!

The statements given by most suppliers need financial secondary processing before accounting. After being sorted out by excel, it is forwarded to the person in charge of each cost center for review. This mode of operation does not reduce costs and increase efficiency, but increases the time spent in manual bookkeeping, account transfer, paper invoice filing and so on.

In the no-reimbursement scheme, the information of the cost type and cost center filled in by the employee in the previous application for cost control will be brought out directly at the time of ordering. The statement issued by Hesi Mall includes fee type, cost center, bill ID, traveler's information, order information and so on. By opening the statement online, according to the management requirements of the enterprise, the corresponding bill is automatically generated for the person in charge of expense management for document verification. It only takes a few minutes to split the statement and distribute it to the person in charge for review. There is no need for offline financial communication. Ensure high efficiency and accuracy.

If an enterprise finds an abnormal bill when checking the bill (such as an error in deduction in the billing details and an error during the billing details), Hesi Mall supports an online application for "billing adjustment", and the enterprise can modify the problematic data in batches directly. the billing adjustment application will also be sent to the Hesi service staff for confirmation; after the confirmation, the bill status can be adjusted. After the financial confirmation and revision, the adjustment of the abnormal bill will be completed. Compared with frequent offline communication and confirmation with suppliers, online adjustment is more transparent, effective and easy to track.

After the order is confirmed, the settlement staff of Hesi Mall will store the invoice image data in the system during the invoice process for the enterprise. The financial staff clicks to get the invoice, and the invoice data is automatically bound to consumption details. If there is a missing invoice, such as a train ticket has been taken away by an employee, the financial staff can press the button to initiate a waiting ticket, which really liberates the financial energy. In the later travel data report, the missing ticket data can also be transferred to give targeted "reminders" to employees who often collect their own tickets.

At this point, what will the work of finance look like?

No need to wait for paper bills to be mailed to complete the account; after the receipt of paper invoices, direct filing; accounting, archiving work shortened by at least 3 working days, under the premise of no shortage of tickets, only 1-2 working days to complete last month's travel settlement, accounting, archiving work. This is the real digital travel plan to liberate financial productivity and improve enterprise efficiency!

02

The rise of volume and price pushes up the cost of corporate travel.

"province" is really important!

Experiencing the challenge of the epidemic "black swan" to the enterprise management, the current enterprise's consciousness to the cost control is stronger and stronger. According to the "2023 expense Control and Travel trend Analysis report" jointly compiled by the Future Financial personnel Research Institute, the travel business grew in a blowout in the first half of 2023, and travel cost control has become a key topic for managers. What can Hesi bring to the enterprise by taking the lead in realizing the full-link L4-level no-reimbursement solution?

Cost savings from multiple angles

In addition to the explicit cost of employee ordering and consumption, there are also hidden costs such as process operation, collaborative communication, bill verification and so on.

When ● employees order, Hesi Mall aggregates multiple suppliers to compare prices and maximize agreement escrow, so as to strive for low prices for enterprises as much as possible.

When the ● difference standard is set, the mall provides a variety of management and control methods for recommending low-cost flights before and after 2 hours and living with pedestrians, so as to reduce travel costs for enterprises.

In the case of no reimbursement for ●, employees only need to apply in advance and order without cushion. There is no need to collect invoices during a business trip. After the business trip, there is no need for ticket reimbursement, maximize the release of staff energy; financial month-end unified reconciliation settlement, the earliest 2 hours to complete the bookkeeping and filing. Any form of reminder and reminder can be completed through the system. This is like tailor-made private secretaries for enterprises, so that the whole company can realize the convenience brought by digitalization and automation.

Consumption is compliance, eliminating the risk of enterprises exceeding the standard.

In the real travel scene, when employees stay in hotels on business, it is inevitable that there will be "grey areas" such as over-booking and misrepresentation of expenses. These "grey areas" not only bring economic losses to enterprises, but also hide the risk of audit compliance. On the other hand, through the scheme without reimbursement, apply for verifying the authenticity of the itinerary, scheduled verification fee compliance, and unified invoice to ensure the legitimacy of the bill.

Optimize the management means through data

Enterprises adopt a variety of process means, rules and regulations, and ultimately serve for the maximum benefit of the enterprise. Management is a process of dynamic adjustment, that is, it needs to adjust the strategy according to the different development stages of the enterprise. And the effective management means must be combined with the business state of the enterprise itself, that is, "localization". Data is the most effective tool to guide the optimization of management tools. Through travel data analysis, Hesi has served more than thousands of customers to help them adjust and optimize the enterprise's differential standards, management and control rules, and agreed hotels, so that enterprises can reduce their travel costs and create new records.

03

Practical case

On October 12, you are cordially invited to attend the 2023 Future Finance Conference and fall product launch.

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