Shulou(Shulou.com)11/24 Report--

Have you ever encountered, when doing PPT, there are a lot of data charts, dealing with panic, wondering whether to use your own chart style, whether to abandon the convenience of automatic chart update.

Have you ever encountered a PPT with both text and tables, where the whole page is so full that you don't know how to optimize it?

Or in the optimization, do not know how to highlight the data, what style to do?

To make a PPT with data and charts, these are the scenarios you have to face.

Today, I'm going to focus on these three points and share a few tips for making PPT charts.

01. Data Chart first, let's take a look at how many chart types are built into PPT. There are 16 chart types in total:

In common use, there are only column charts, line charts, pie charts and bar charts, and these are the most error-prone.

It is easy to make the following misuses:

① sales share class data, using bar chart

② sales growth data, using pie chart.

The correct usage should be:

When ① highlights the percentage of data, it is suitable for pie chart

② highlights the changes in data, suitable for bar charts

③ highlights the change of data, which is suitable for bar chart.

④ highlights fluctuations in data distribution and is suitable for line charts.

Of course, these are not absolute, the purpose first, first determine the purpose of using the chart, and then select the appropriate chart.

Take a look at a picture:

The proportion of the data in the picture is obvious, and the color is highlighted with a brighter yellow.

Let's take a look at another picture:

The data proportion of the chart is also obvious, but it not only shows the percentage, but also gives the specific data, which is relatively more intuitive and clear.

I don't know if you have noticed that they have one thing in common: lines guide data in the same direction, typesetting is aligned, and paragraph spacing is the same.

This is what we often say about a little detail, which is very easy to ignore when beginners learn.

In the actual case application, it can be done in a different way.

Take the following page as an example, the content is the proportion of the application download size, and there is a lot of data:

There are two levels of data here, and first-level data is a practical tool. For the rest of these, the secondary data corresponds to the part on the right.

"other" data account for the largest proportion, you can first highlight this part of the data with a table:

Arranged from top to bottom according to the size of the data.

At this point, we feel that the table is not intuitive enough, so we can further optimize it into a bar chart:

Next, let's take a look at some telepathic images of PPT charts:

02. Form typesetting form, in the business class PPT page appears frequently, although the production is not easy to make mistakes, but there are some small points to pay attention to.

Insert a table into PPT, and the default style is something like this, filled with a variety of colors:

These colors will affect the recognition of the text in the table and increase the reading pressure on the audience. we need to remove these redundant elements when we modify them.

Let's look at a very simple form:

There is no complex background filling, there are not so many lines to bind, it is very smooth to read, and there is almost no reading pressure.

Therefore, one of the key points of table production is to weaken other unnecessary elements except the text, so as to make the text clearer and reduce the reading pressure.

At the beginning of this article, it is mentioned that there are a lot of Chinese characters on the page and tables, what should I do?

In fact, when there is too much text, all you need to do is to align and unify the foundation so that the whole doesn't look messy:

Even if you only do the most basic typesetting neatly, you can surpass most people, or at least become a master in the eyes of others at work.

Let's take a look at the two-page table page:

Notice that there is an interesting phenomenon that the contents of the first column on the left are all aligned to the left, while the columns on the right are all centered.

Why would you do that? Shouldn't you use a uniform alignment?

This is mainly related to the length of the text, when the length of the first column of the text is too large, the center alignment is too obvious, not good-looking, and the left alignment has an obvious sense of boundary, which can make the chart look more regular.

So can the alignment of the table be unified?

Of course, it is also possible, for example, in the following case, the number of words in the first column is the same, and it can be centrally aligned:

You can highlight a set of data with a blue color block, and the animation makes the effect even more obvious:

Let's take a look at an alternative form page:

A complete table is divided into three columns, and parallelograms of different styles are stacked and combined to show the specific conditions of different victories and enrich the hierarchical sense of the table at the same time.

These are some of the key points and skills in the production of the table page. next, let's take a look at the skills related to data typesetting.

03. The emphasis on data typesetting data can be seen on many PPT pages, usually changing the font of the data and magnifying them.

For example, this picture:

The data is much larger than the text and is highlighted with a gradient.

It should be noted that when the expression data is more than 2400, a plus sign is usually added after the data. The font size of this plus sign is usually smaller than the font size of the data, and the position of the plus sign is not necessarily in the middle.

In addition, the above set of data does not add thousand characters, so it is difficult to read and can be further optimized.

For example, in the following case, the thousand character is added, and you can see at a glance what the specific data is:

In addition, when adding a thousand, you need to pay attention to full-width and half-width problems:

Take Sogou Input as an example, we can set the default input state in the setting interface of the input method, and the settings of other input methods are more or less the same:

There is another point, in the past, when we taught you to highlight data, we would suggest to expand thousands, tens of thousands and other units, such as displaying 1K as 1000, which looks like a large amount of data, which is very shocking.

However, in practical use, it is necessary to adapt to the demand, and it is not true that the more zeros in the data, the better.

In addition to the situation where there is only data, what is more is the combination of a large amount of text and data, which is common on the pages of industry reports:

Without affecting normal reading, properly resize the data, you can use the data as graphics or diagrams, increase the page layout rate, look more beautiful.

However, the figures above are decorated with icons, which are common in foreign reports, but rare in Chinese typesetting.

In addition, there is another point to note, extract data from the content, do not split the content too small, this will make the page look messy.

Finally, let's take a look at some telepathic images of data typesetting:

04. At the end of the paper, summarize the data and charts: choose the appropriate chart type, aim first and get twice the result with half the effort.

Form typesetting: remove unnecessary decoration, align flexibly, and highlight key points appropriately.

Data typesetting: enlarge the data font size, highlight the color change, and optimize the small details.

The above is all the content shared today. I hope it will be helpful to you. I'll see you next time.

This article comes from the official account of Wechat: self-discipline Rhythm (ID:yinlvPPT), author: Junmeng

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