Shulou(Shulou.com)06/03 Report--

Fill in the "evaluation price" in the purchase application form of SAP MM without material number.

1) in the SAP system, the 'assessed price' in the purchase requisition comes from two sources

A) if it is a purchase with a material number, the price comes from the cost price (moving average price or standard price) in the material master data, and the value is taken automatically; if the material is purchased for the first time or the cost price in the material master data is 0, the business staff is required to enter the evaluation manually.

B) if it is a purchase without a material number, the price comes from manual input by the business staff.

2), for situations where business staff are required to enter prices manually, one problem is that the business staff of the demand department may not know (perhaps the demand department does not care about the price. They only want to purchase the materials or services they need) the price of the materials or services to be purchased, especially when the demand department purchases a material or a service (or asset) for the first time. How do I enter the evaluation price at this time? Common solutions in SAP project practice are:

A) enter a minimum price (virtual price), such as 1 yuan, because the value of the evaluated price field in the purchase requisition document cannot be 0. Many enterprises feel that to do so, although the system can successfully create purchase application documents, but there is no practical guidance. Or

B) the demand department communicates with the procurement department offline before creating the purchase request document in the system, and the procurement department provides an approximate estimated price (the procurement department may not know the price of the goods to be purchased. At this time, you need to go to the market for preliminary inquiry), and the demand department will maintain the price in the purchase request document. This practice, some enterprises also think that it is not reasonable, after all, the demand department only needs to fill in the name and quantity of the materials or services requested according to the needs of the department, while the source search is a matter for the procurement department.

3) it is a good practice to add the approval step of the buyer to check the price in the SAP approval flow of the purchase request. After the demand department has created the PR on the SAP system, fill in the virtual price such as 1 yuan or not. After the PR is saved, all go to the buyer to check the price. After the buyer gets the purchase price, fill it in the PR document and approve it. Then the purchase request goes to each department manager for approval according to the cost center and other information. Finally, according to the set approval strategy, for example, according to different standards such as the amount of money to go to the more senior leadership for approval.

4), in some enterprises, for various reasons, there is an online and offline approval process for procurement. Take the paper requisition approval flow offline in advance, then create the purchase requisition document on the SAP system, and do a single-level examination and approval on the SAP system. If there is already an approximate or accurate price in the offline signed requisition, the business unit can maintain the price in the 'evaluated price' field when creating the purchase requisition in SAP. Of course, at this time, it is impossible to control that the business staff can truthfully fill in the offline audited prices into the SAP system. At this time, we can use management means to require business staff to keep the offline price consistent with the online price when creating the purchase application on the SAP system. For example, you can ask the business staff of the demand department to hang the scanned purchase order signed offline as an attachment to the purchase application, so that when the leaders of the relevant departments examine and approve the purchase application on the SAP system, they can open the attachment at any time to see the price signed offline. If the price in the purchase application is inconsistent with the price in the attachment, you can urge the business staff to modify it.

5), there are some enterprises that do not sign off-line purchase requisition, but enable the OA system to audit on the system in the way of workflow, which is convenient to support the extremely complex approval workflow within the business. At this time, you can consider doing an interface between the OA system and the SAP system. Once the purchase order is reviewed on the OA, the interface automatically creates the purchase request document in the SAP and automatically brings the price signed in the OA into the purchase application document of the SAP system, which can keep the price consistency of the purchase request document inside and outside the SAP system.

2019-06-02 was written in Suzhou.

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