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How to analyze the ERP system implementation and application process, many novices are not very clear about this, in order to help you solve this problem, the following editor will explain for you in detail, people with this need can come to learn, I hope you can gain something.

The implementation and application of ERP system are inseparable from the support of ERP operation and maintenance. In view of the fact that the software development and application need to follow a certain process, and according to the characteristics of the selected ERP software and the actual business and enterprise characteristics of the industry in which the enterprise is located, the work content and role of the operation and maintenance of ERP system are emphasized due to the different stages of ERP project implementation.

1. Research on Prophase business and process.

Software development is based on the needs of customers, only by understanding the corresponding business requirements of the software, through continuous communication with customers, can we develop a targeted system that meets the needs of customers. The same is true for the choice and enterprise deployment of ERP systems. Different from the customized system, after determining the use of the more mature suite of software SAP as the ERP system, and using its typical business model and operation mode at the same time, it still needs to be integrated, modified and improved with the company's actual business and workflow, and some modules even need to go through secondary development. At this stage, the work of ERP operation and maintenance is mainly to do a good job in the coordination of business collection and analysis between software supply developers and various business departments of the enterprise, to enable SAP suppliers to understand and sort out the actual business workflow of the enterprise, to select the corresponding model and carry out targeted secondary development, to remove redundant parts, and to increase or enhance the required parts.

2. Model building and module fusion.

When the business process is determined, we can select the basic module of SAP, standardize the workflow contained in the module, specify the nodes and responsible persons of the workflow, and enter into the modification and customization of the system. After the completion of the development, the initially completed system is deployed on the test server, and the technical personnel who are proficient in the corresponding business of the relevant modules are designated as SAP key users to conduct centralized training together with the ERP system operation and maintenance. The key users of the material (MM) module are proficient in material-related business, understand the actual work flow of the material module, and put forward optimization suggestions for the unreasonable aspects of the newly established SAP. Similarly, the key users of the FI module can also put forward suggestions for rectification and improvement of the financial module in the test training. The operation and maintenance of ERP not only need to learn the operation content of operation and maintenance, but also need to learn the operation of other modules, understand its process, and collect the optimization and rectification suggestions of each module for the development team to analyze, balance the demands of each module, so as to maximize the optimization of the system as a whole. For example, the material module proposes to eliminate some links in order to shorten the material procurement process, which may lead to the growth of financial module settlement process or tedious procedures. Because there is a certain time period for material procurement and receipt and delivery, which needs to meet the schedule requirements of the project, and the financial settlement also has its own cycle, therefore, it is necessary to weigh the pros and cons and adopt the most effective methods to make the materials, projects and finance orderly and complete the task within the specified time.

3. Collation and input of basic data

After testing and training, ERP key users and operators have a certain understanding of the newly integrated system, and after they are familiar with the mode of operation and related workflows, the further work is to make use of the existing data resources of the enterprise, according to the data format and requirements of the new system, extract and import them into another newly established test system to collect, integrate and debug the data. ERP operation and maintenance needs to classify the data according to the module, coordinate each department to export the relevant data from its original production system, financial system, human resources management and other information systems, sort out and modify the data according to the requirements of the new SAP system, find and deal with the errors and redundant data in the original system, import the sorted data in batches, complete the data initialization of the system, and make it have the basic data query function. At the same time, ERP operation and maintenance also need to collect the information of the ERP system business personnel (end users) and process node approvers (department leaders or technical responsibilities) of each department, as well as the roles and permissions required for the corresponding process settings of their positions, and create users in the SAP system.

4. End-user training

After process collection, system integration, centralized training and data cleaning and import, ERP key users and ERP operators have a deep understanding and operation level of SAP, and need to further push the system to front-end users and carry out promotion and training to salesmen of various user departments of the enterprise, so that the business starts from the basic department. ERP operators are also responsible for organizing the venue for ERP end-user training, installation and commissioning of hardware equipment and SAP, and organizing batch training and examinations for end-users to ensure that the ERP system covers all business departments involved in the process, so that the system can be successfully implemented and effectively promoted and applied. At this stage, ERP key users act as ERP business consultants and lecturers, while ERP operators make organizational preparations and coordination.

5. Deployment and daily operation and maintenance of terminals

Before the official launch of the ERP system, the operation and maintenance of the ERP system needs to install and deploy the SAP client on the work terminals of the salesmen who use the ERP system in the front-end business departments and the approvers on the process nodes to ensure that the communication between the client and the server is normal. In general, the scale of enterprises using ERP system is larger, so the workload of SAP client installation and upgrade is relatively large, which needs to be arranged in advance or carried out by multiple people at the same time.

After ERP enters the official operation, it will encounter various problems, such as the lack of user rights, the change of position, the change of business process, the upgrade of customer terminal, the error of workflow, the change of command code and so on. These need to be handled according to the actual situation, and keep the relevant update information released to all ERP users. At the same time, do a good job in the collection of changes in business requirements and update process corresponding to the continuous training organization, so that the system continues to adapt to the changing needs of enterprise development, so that the system continues to operate efficiently.

6. Deepening the application of the system

After a certain stage of running-in, the ERP system runs stably and becomes the core of enterprise informatization. So far, SAP has a certain amount of business data, and continues to grow. In order to improve the effectiveness of the system in production, we can begin to develop a series of quantitative indicators to ensure the accuracy and timeliness of business data. At the same time, in order to give full play to its effectiveness as a data warehouse and decision support, we can begin to analyze the data and form personalized reports for enterprise management to compare and make decisions. ERP operators need to understand the data and indicators concerned by different businesses, understand the needs of professional and management levels on the basis of the existing basic data, and feedback to developers to develop BW reports to facilitate filtering redundant data and extracting effective data for analysis and decision-making.

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