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What is RPA?
RPA (Robotic Process Automation Robot process Automation Software) is a new type of artificial intelligence virtual process automation robot. The core of RPA is to replace people through automation and intelligent technology to carry out fixed flow operations such as repeatability, low value and no need for manual decision-making, so as to effectively improve work efficiency and reduce errors.
What can RPA do?
Advantages of RPA
RPA and AI
We can think of RPA and AI as two different stages in the whole process of intelligence or automation. The stages of automation are:
1. Desktop automation: in the early days, there was a desktop automation called RDA, which could simulate user desktop automation.
two。 Process automation: also known as RPA, process automation is basically added to desktop automation so that the business value is perfectly realized.
3. Intelligent automation: at present, the mainstream trend of RPA manufacturers is to combine RPA with AI, such as OCR (Optical character recognition), NLP (Natural language processing), ML (Machine Learning) and other artificial intelligence technologies to help RPA to understand and process those unstructured data. To put it simply, RPA is equivalent to human limbs, and AI is the human brain.
Artificial intelligence (general artificial intelligence): with the further maturity and improvement of AI technology, especially the landing application of universal AI technology, AI must be the ultimate automation scheme.
Why does RPA need AI?
In all the business of an enterprise, a large amount of data is unstructured, and we know that RPA can only deal with structured data based on rules. For example, when the financial department of an enterprise goes to the mailbox to extract invoice information, in most cases it is processed manually, even with RPA, because RPA itself can not recognize the information on PDF or JPG. However, OCR can identify the information that users need, including form and table information, then convert it into structured data, and then deliver it to RPA to automatically handle the rest of the workflow.
Microsoft Power Automate
In 2019, Microsoft made a number of updates to its Power Platform platform, one of which was renaming the automated Microsoft Flow to "Power Automate" and adding a robotic process automation (RPA) function to Power Automate to help staff automate fixed and repetitive tasks. Creating a UI process is a simple and familiar click-and-click low-code experience, and users can easily convert manual tasks into automated workflow automation by recording and playing back human interactions with software systems that do not support API. Combining the capabilities of UI processes with Power Automate's pre-built connectors, you can support more than 275 widely used applications and services that support API automation, and you have an end-to-end automation platform that can reshape business processes for the heavy workload of various industries.
Use Power Automate to easily connect to various services on Internet, such as receiving emails sent to Outlook in Office 365, and using the phone service Twillio to set text messages to specific phone numbers. You can also link to many services such as GitHub,Dropbox,Slack,Mail,Twillio,GoogleCalendar.
The newly added intelligent automation service can not only achieve the above functions, but also automatically extract and store the data of these applications. Power Automate is a comprehensive automation platform based on API and UI that easily combines the workflows of API and UI. Automate the task process by screencap and recording, such as recording mouse clicks, keyboard input data and then replaying these operations.
At the same time, Power Automate is also combined with today's mainstream artificial intelligence technology to deal with those tedious and time-consuming unstructured data tasks. At present, Power Automate supports 275 API, covering all mainstream daily office software.
Power Automate has the following benefits:
Improve efficiency and accuracy: RPA robots can automatically perform rule-based, repetitive tasks according to manual settings and achieve 100% accuracy (with the correct settings), so that employees can spend their time and energy on more humane work.
Deployment is easy to operate: provides visual drag-and-drop operations to automate process design without any programming experience. Support non-intrusive deployment in the cloud without the need for secondary development of existing systems
Data security: Microsoft provides end-to-end automated security technology protection to prevent data leakage
Easy to add AI features: to process unstructured data such as invoice processing, form processing, forecasting, object detection and text classification tasks by adding preset AI training models to the workflow
Strong compatibility: not only supports all Microsoft software, such as Excel, Word, PPT, etc., but also supports other commonly used software.
Power Automate currently offers 13 types of automated preset templates, including email, data collection, buttons, notifications, social media, approvals, etc. The following is an introduction to some templates:
Email class: save Office email attachments to OneDrive for Business; process approvals in the SharePoint list items and view approval requests via email. After the project is approved or rejected, a confirmation email is sent to the project creator.
Data collection class: send a notification when you receive a Microsoft Forms reply; create a task in Planner and post a message in Teams through Microsoft Forms.
Social media category: save tweets on a topic to an Excel table; share new Instagram photos to Twitter.
Power Automate Automation template presentation
Microsoft Power Platform Family
In addition to Power Automate, the Microsoft Power Platform family has:
Microsoft Power Virtual Agents: a codeless / low-code application that allows anyone to create and deploy intelligent virtual agents driven by AI.
Microsoft Power BI: many new security enhancements add industry-leading data security capabilities wherever you use and access analytics data.
The tight integration between Microsoft Teams:Microsoft Power Platform and Microsoft Teams makes the world's most popular collaborative applications closely integrated with Power Platform.
AI Builder Modules: a new set of pre-built models for AI Builder that add even more advanced AI models to Microsoft Power Automate and Microsoft Power Apps available to everyone.
These new features and products greatly enhance our vision of Power Platform, an unparalleled set of capabilities that enable everyone to analyze, take action, and automate across the organization to fundamentally change the business.
Operational experience:
Create a Flow from the template, and automatically send me an email to notify me when a file is uploaded in a folder specified by sharepoint:
Search by keyword from the template page to the following template:
Click next:
Fill in the sharepoint address and folder path and save it.
When someone uploads a file to the path, an email notification is automatically received:
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