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Microsoft Teams

Microsoft Teams is an intelligent team collaboration tool based on chat, which can share documents synchronously and provide instant messaging tools for members, including voice and video conferencing.

In this series, we will introduce Microsoft's Teams cloud collaboration platform in detail, and it is also an excellent cloud conference platform. From OCS- > Lync- > Skype for Business to Teams, the audio and video quality of the conference has been greatly improved (feedback from many different customers), but also added a lot of practical communication and cooperation functions. I think in an efficient online cloud meeting. The degree of collaboration and interaction among attendees determines the value of the meeting, such as smooth video (don't fantasize about high definition, too much bandwidth), clear audio (introduction of advanced audio coding: SILK), shared desktop, shared whiteboard, background blur (AI), real-time subtitles (AI), meeting recording (MS Steam). This series of functions bring users a very comfortable, worry-free and worry-free meeting.

All of these are the Microsoft Teams Meeting introduced in this article, and take full advantage of it to bring you an unprecedented meeting collaboration experience.

In MS Teams Meeting, there are four types of meetings, which are

-pre-planned structured meetings. Use Teams calendar and Outlook calendar to book internal and external attendees in advance. It is recommended to use this structured meeting, which can have a complete meeting life cycle to help you hold efficient meetings (before, during and after the meeting).

Ad hoc meetings, that is, impromptu meetings, Ad Hoc Meeting: it can be implemented in Meet Now in the Teams calendar, it can immediately organize a Teams meeting without a reservation, but you need to manually increase the number of participants, do not use you to distribute the meeting information, especially for meetings with a large number of people, it is not recommended to use this method.

-meetings based on Teams channels: another form of structured meetings in which participants default to members of the Teams channel for real-time collaboration and communication with channel members.

-Live online, Live Events, this is a special large-scale meeting: there is no immediate interaction between participants, and you can only ask the speaker questions through Quan A function, which can be used for training, speech, product release, presentation, etc., up to 10, 000 participants.

When I first talk about a structured meeting that has been planned in advance, I refer to the lifecycle Teams Meeting Lifecycle of the meeting, which is divided into:

-before the meeting, we can communicate and cooperate with the participants before the meeting and prepare the presentation documents for the meeting. At the same time, we can also book the corresponding Teams Room conference room to achieve the pre-occupation of the physical conference room.

-during the meeting, use various collaboration features in Teams Meeting for smooth meetings, such as desktop sharing, Microsoft whiteboard, real-time subtitles, access to different terminals (computer, APP,PSTN access, etc.), meeting notes.

-after the meeting, review the minutes of the meeting, view the video recording of the meeting online in Stream without having to worry about losing the video (this working principle will be detailed in the following Blog), and search for specific meeting content through keywords.

The following is about the communication and preparation before the meeting. After booking a Teams Meeting, participants can actually use Chat, Files, Notes and Whiteboard to start communicating in advance and upload, review and discuss the documents that should be said and prepared.

Maybe when it comes to the beginning of the meeting, you just make sure that there is no problem and you can end the meeting, which is very efficient.

Here are some practical features that are prepared before the meeting starts (Pre joint meeting stage)

Test call once to ensure that the speakers and microphones are working properly:

Before joining the meeting, you can also turn on a very noble feature: blurred background blur, which is very useful when you don't want to show the background of the current meeting, such as meeting at home, in the coffee shop, on the high-speed train, etc.

At the Ignite2019 conference, Microsoft engineers also showed us another blur-based internal testing feature: setting your background, I have experienced this amazing feature in a Teams Meeting with Microsoft colleagues.

Next, I would like to show you another function that has something to do with AI: live caption real-time subtitles, which is a great blessing for those of us who can't learn English well, and we are no longer afraid to have meetings with foreigners.

Basic function: share ppt

Very useful function: the video recording of the meeting, at the same time, it stores the video on the Microsoft Steams rather than on the user's local hard drive, so that after the meeting is over, the participants will be notified of the completion of the recording of the meeting, without the host transmitting the video to them. I think it is a very convenient and practical function.

One of the types of meetings mentioned above: meetings based on Teams channel, how is it held, as follows:

The answer is to use dial-in conference call (audio conferencing). Once your administrator has assigned you an audio conferencing license and completed the configuration, the meeting you organize will have more information in the following picture (including the access number and conference room ID). Attendees can enter the Teams Meeting by dialing this phone number (students who have been in contact with SFB before should be very familiar with it).

Finally, after introducing some major concepts and core functions of Teams Meeting, do you have some preliminary understanding of it? When you use it, you can feel how it was born in order to improve the efficiency of collaboration.

Here are some reasons why you should use Teams Meeting for your reference.

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