Shulou(Shulou.com)06/01 Report--

Small-scale projects usually refer to projects whose workload is between three to more than ten people. this kind of projects are generally laissez-faire with little management, and usually have the characteristics of low investment, small personnel, tight time, unclear needs and so on. For example, with the help of small project management tools, we can save a lot of time, avoid waste of resources and improve project efficiency. The following describes the common problems encountered by small project teams and how project management tools can effectively help solve these problems. Due to limited resources, small project teams rarely have full-time project managers to control project progress, so that standardized project management methods are often ignored. On the other hand, due to the low cost of direct communication for small projects, too many project management processes make the project execution process more tedious. Because of this, in the process of project management, most small project teams will encounter the following problems: 1, the project quality and progress can not keep up with the small project implementation process, the lack of a unified project workflow, do not know what to do first and then do, there is no detailed planning, often wait for things to happen to arrange the corresponding work, resulting in project delays, project defects. 2. There are obstacles to the flow of information. When most small projects are managed, several people go their own way, and there is no unified platform for cooperation and communication to communicate with each other and record the results, which leads to the formation of an isolated island of information. 3. due to the lack of project schedule control, there is no reasonable schedule for the overall progress of the project, the tasks of the members are not assigned in time, and the actual progress of the project can not be tracked in real time, resulting in a disorganized progress. 4. Project documents are not concentrated, do not pay attention to the arrangement of project documents, do not manage the project process well, can not accumulate project experience, and are not conducive to the handover of work in the future. Therefore, there is an urgent need to introduce appropriate standardized management for small-scale projects. This paper gives some effective solutions to the core management problems in the process of small project implementation. Requirements management for any type of project, the requirements phase is the most important stage, and requirements management is the top priority of the whole project management. Requirements management usually includes two major aspects: requirements collection and analysis and requirements change management. First of all, for requirements collection and analysis, demand ambiguity is the biggest source of risk. In the stage of demand analysis, we must spend more time, put ourselves in the shoes of customers, help users clarify the vague requirements, refine the brief requirements, and make the chaotic requirements logical and organized. Second, no project can withstand frequent changes and increases in requirements. In addition to the need to refine the requirements as much as possible during the requirements gathering phase, you also need to freeze the requirements as much as possible at the appropriate stage. Otherwise, the project will be seriously delayed and the expenditure will seriously exceed the budget. In the later stage of demand refinement, we must reach a consensus with customers on the payment method of demand freeze and later demand increase. 02. Schedule management. Project schedule management mainly focuses on several aspects: task allocation, human resource allocation, time allocation and project schedule coordination; task decomposition should be reasonable and parallelized as far as possible; project schedule control should be as meticulous as possible, and the review should be strict in the actual implementation process; make full preparations for the parts of the project that are not easy to control, such as technical difficulties and time delays from customers. Allow enough time for testing, defect fixes, and expected requirements changes. 03. Risk management the loss of effective management of project risk is one of the main reasons for project failure. Even small projects must identify project risks at the beginning of the project and assess the top risks (top five or top ten) as the focus of observation and tracking; and continue to pay attention to those emerging risks during the progress of the project and prepare the response plan in advance. 04. Team management for project team management, it is necessary to have a clear division of labor and apply it according to people. According to the level of team members, distribute the workload reasonably, and pay attention to the communication structure within the team to avoid "waiting for each other" and "misunderstanding". Try to make everyone's workload saturated, and keep the team stable as much as possible after the start of the project, so as to avoid the team collaboration confusion caused by personnel changes. 05, document management for small projects, there must be documentation requirements, otherwise the later accumulation of experience will become difficult; secondly, the requirements for documents should be moderate, that is, enough. The goal of document management is to facilitate the follow-up work, do not do too cumbersome requirements, should not put a lot of energy into too cumbersome document writing. In addition, you should pay attention to the version control of the document. If you want to easily and quickly implement these solutions, choosing the appropriate small project management tools is the key. Small projects have relatively simple requirements for software functions, and there is also a lack of professional software maintenance personnel, so for small project managers, the project management software that is easy to use and meets the needs is the best choice. 8MSaaS project management software with more than ten years of market experience is recommended here. In order to meet the actual needs of small projects, CORNERSTONE not only supports the management of dynamic changes in requirements, but also can be flexibly expanded to meet the management needs of traditional project monitoring (such as time management, cost management). The system can promote the standardized operation of the project as a whole and make all the work in the project management organization cooperate in an orderly manner. Advantages of CORNERSTONE project management software: 1-prioritize project plans, assign activity leaders and track project progress in real time; 2-effectively manage resource skills and resource allocation so that you can find appropriate project resources at any time; 3-real-time track and control project cost budget, capital plan, etc., so that you can dynamically grasp costs. 4-unified collaborative office platform, where all members assign tasks, communicate, etc.; 5-provide powerful mechanisms to help you manage, track and solve problems systematically; 6-provide flexible management of mobile App to achieve to-do processing, message viewing, data analysis, etc. To sum up, small project management must be combined with its own characteristics and goals, choose their own project management software is the best. Reasonable and effective use of project management software can not only enable us to work in an orderly manner, but also maximize the achievement of project goals. I recommend CORNERSTONE, which provides functional modules including task / requirements / test management, iteration planning, defect tracking, report statistics, teamwork, WIKI, shared files and calendars, and is now available for free for teams with less than 20 people.

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