Shulou(Shulou.com)06/02 Report--

Because of its security, rich permissions and friendly experience, enterprise cloud disk has gradually replaced FTP and Windows sharing and become the first choice for enterprise document storage and sharing tools. On the other hand, the manufacturing industry has a large volume of documents, high data sensitivity, and depends more on enterprise cloud disk in data security management. The following is to share the typical customer cases of cloud box enterprise cloud disk in the manufacturing industry, starting from the pain points of document management and the solution of enterprise cloud disk scenario, to show you how Jiangsu Dongyue can use enterprise network disk as a data security management tool.

A brief introduction to Dongyue, Jiangsu Province

Jiangsu Dongyue Construction Machinery Co., Ltd. is located in Jinshanqiao Economic and technological Development Zone, Xuzhou City, Jiangsu Province (national level), established in 2008, covers an area of 53800 square meters, with a total investment of 500 million yuan. Jiangsu Dongyue's core management team has more than 20 years of management experience in the construction machinery industry, the company has a strong technical force, has a capable development and design team of medium and heavy sheet metal parts, and is an excellent supplier of medium and heavy sheet metal products.

Jiangsu Dongyue adhere to the implementation of automation, information and data management policy, actively promote automation and information, data implementation in the actual production scene. In the process of informatization in Dongyue, Jiangsu Province, we have also encountered some urgent problems that need to be changed.

Pain points and requirements of document management

1. File storage is scattered

Jiangsu Dongyue processing products have many kinds of details, and a large number of documents and drawings are produced every year, which are signed and approved by offline corresponding personnel, and the electronic files will be placed directly on the employees' personal computers, so the data can not be backed up in real time, which is easy to cause loss.

2. The drawing version is difficult to manage.

There are cabinets for fixed storage of paper drawings in the workshop for front-line personnel to consult at any time, but the version of the drawings changes frequently, a large number of drawings can not be recycled in time, and it is easy to have the risk of mixed use of drawing versions. at the same time, the efficiency of using drawing sharing and cooperation in the production workshop is not high, and a perfect solution has not been found in the process of enterprise development.

3. The classification of file secrets is not clear.

The classification of confidentiality of important documents in Dongyue, Jiangsu Province is not enough, and the risk of important data being deleted or lost is high. Some of the data use depends on employees to transmit and modify each other, so it is difficult to collect data; important nodes rely on manual urging to complete, which affects work efficiency, and even affects the progress of important work. At the same time, the outsourcing factory also has drawing requirements, without internal supervision, drawing safety can not be guaranteed, easy to leak, difficult to find.

4. Tedious setting of file permissions

The setting of domain sharing file permissions is tedious, the granularity of subdivision is not enough, and it is time-consuming and laborious to set them one by one. There are many roles in the department, the turnover of new and old employees is not timely, and the post experience is broken.

Enterprise cloud disk solution and application scenario

1. Cloud disk, disaster recovery backup and electronic storage are more orderly.

How to store the growing data orderly, the data on the cloud disk is the best choice for manufacturing enterprises. After many comparisons, Jiangsu Dongyue chose the cloud box enterprise cloud disk. In order to better manage personnel and data, we adopt the method of dual deployment of internal and external network plus off-machine backup when building Dongyue data architecture to prevent system failure, data loss or destruction caused by natural disasters, virus attacks and employee operation errors, and to achieve complete, efficient and fast data recovery through backup.

Considering that the files of Dongyue in Jiangsu Province are mainly pictures, the preview separation function is added on the cloud box, which greatly improves the speed of online preview of large drawings. Previously, workshop staff have been using paper drawings to compare the production of parts, the waste of resources is low. After deploying the cloud box enterprise cloud disk, the workshop drawings can be realized electronically, and the workshop staff can make PAD real-time online preview without landing through the intranet, and the data storage is safe and orderly.

2. Isolation between internal and external networks, only previewing but not downloading, drawings are more secure

Where there is competition, there is data snooping. The biggest demand of Jiangsu Dongyue in deploying cloud boxes is to ensure data security and prevent document leakage.

The first step is to set the file isolation mechanism of the internal and external network, put the important drawing files on the private network, cooperate with the permission setting of level 11 fine granularity of Cloud Box, and set the permission for preview only to the front-line production personnel, so that only workshop preview can not download the original file.

Isolation of internal and external network + permission management of cloud box, internal network stores design drawings and other important documents, and public network places commonly used documents for administrators, business personnel and managers. Under the premise of ensuring the security and independence of the intranet data, when the sales team of Dongyue in Jiangsu Province docks customers outside, it can also access the files from the external network to the intranet through cloud sharing, and the office mode is more flexible.

The second step is to set up a dynamic watermark to flexibly display the company's picture watermark, access account, IP, time and other information according to the enterprise's own needs, which acts as a good deterrent in advance and reduces the risk of drawing leakage. Afterwards, the source of the leak can be found according to the watermark.

Two steps, let Jiangsu Dongyue solve the problem of internal important document leakage, the management can put more management energy on the production task.

3. Clear version, log tracking, clearer accountability of leaders

The paper version of the product drawings is stored and mixed with the old and new versions, resulting in the wrong version of the product, which not only affects the work efficiency of the production department, but also increases the cost. After Jiangsu Dongyue deploys the cloud box enterprise cloud disk, any update of the file uploaded to the cloud box will generate a new version, that is, the technical department completes the new drawings and automatically overwrites the old version after uploading to the cloud box. when the workshop workers of the manufacturing department call up the product drawings for processing, they always preview the latest version of the design draft.

The number of versions of the cloud box is unlimited, and if the designers of the technical department feel that the new version of the design does not meet the needs of customers, they can also find it in the version if they want to retrieve the old version. The log function records the changes of each file operation. When the company leaks the file, the company leader can make the authority and responsibility clearer and easier by divulging the log of the file and tracing back to the operator and operation mode of the file.

4. Authority map, leaving a handover, making it easier to manage

There are a large number of employees in manufacturing enterprises, and file sharing through domain sharing is not convenient, and Dongyue in Jiangsu Province is no exception. Each time the leaders of the manufacturing department share drawings with various administrative assistant managers, they can only choose from a single person or a single group, and the permission setting is too single. Cloud Box Enterprise Cloud disk has 5-level combined permissions such as preview, download, editing, invisible, full permission, restricted permissions and 11-level custom permissions, which can meet the needs of different scenarios in Dongyue, Jiangsu Province. At the same time, one-click setting of departments and positions is supported, sharing is faster and management is more scientific.

It is worth mentioning that the new permission map function of Cloud Box is to divide the file permission map and personnel permission map, file distribution real-time feedback, file and personnel allocation, and see the list of all personnel with permissions in this file and the corresponding permissions. Permission settings are clear at a glance.

Considering the high mobility of manufacturing employees and the complexity of job handover, we can set turnover [one-click handover], process handover, permission locking, and cooperate with logs and recycle bins in cloud box management to prevent outgoing employees from taking or deleting company files. Management is easier.

Cloud box enterprise cloud disk helps Jiangsu Dongyue data on cloud disk, from backup protection to permission control, watermark leakage prevention to post handover, avoiding the unsafe factors in the whole closed loop from employee entry to departure, and escorting Jiangsu Dongyue in digital construction! It is also hoped that Jiangsu Dongyue's use of cloud box enterprise cloud disk can bring some inspiration for manufacturing enterprises on the issue of how to safely manage documents.

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