Shulou(Shulou.com)06/01 Report--

My main job responsibilities

As the person in charge of the enterprise information department, I should not only do a good job in the overall planning of information construction and network infrastructure, but also constantly promote the high efficiency, security and extensibility of the enterprise information system, and improve the actual operation skills of the company's employees.

The present situation of informatization in our enterprise

Our company pays more attention to information construction, and we have used some conventional systems, such as OA, CRM, ERP, mail system and so on. With regard to the sending and receiving of internal and external documents, the current situation in various departments is as follows:

L design department, a large number of design drawings, etc. need to be sent to external upstream and downstream partners.

Financial department, a large number of financial statements, financial reports, etc., need to be sent to external audit departments and other institutions.

L Purchasing Department, external suppliers need to send the drawings, parameters, qualifications and other documents of the materials to the purchasing personnel.

Our current practice is that documents sent to the outside are generally sent through the mailbox, larger attachments are sent through the specially set up FTP, and external personnel with assigned accounts can also be sent in through FTP. There are also some people who find it troublesome and may privately use public network disks or QQ to send data.

Problems in sending and receiving large attachments

We have encountered a lot of problems in exchanging large internal and external accessories.

1. If you use a mailbox, the size of the message is limited, and large files cannot be sent out.

2. If you use FTP, it is troublesome to maintain, for example, it is not easy to manage accounts, it is not easy to clean up data, and there are often errors in uploading and downloading. The key point is that the security is poor, and some sensitive departments are not allowed to use FTP.

3. If you use public network services (public network disk, QQ, etc.), it is mainly because it is difficult to ensure security. In principle, the company is not allowed to send and receive large attachments through these channels.

4. If you use a private network disk, first, it is not safe to share links; second, it is not easy for external customers to send data in; third, all the information of the whole company is in the private network disk, so that the network disk can be directly accessed by the Internet. Leaders have security concerns; fourth, the cost will be relatively high.

And all of the above methods are not approved and logged. What we want is that sensitive documents can be controlled when they are sent out. After examination and approval, whoever downloads and opens them can be traced back to.

Is there any such product on the market that can help us?

"Ftrans internal and external large accessories security sending and receiving platform" grand debut!

The emergence of "Ftrans internal and external large attachment security sending and receiving platform" is to solve this kind of large attachment exchange problem of enterprises, and to meet a variety of large attachment exchange needs in different business scenarios.

When the design department needs to send large documents to the outside world, it can be sent directly without examination and approval, which is for the convenience of employees, but although there is no approval, there is a log record to facilitate traceability in the future.

For some special employees or departments need to be strictly managed, such as the finance department, they will use a separate entrance to send documents, there will be audit and approval, content inspection and other processes to prevent the leakage of sensitive documents.

External suppliers and partners also send documents to the company's internal personnel through this platform, although there is no approval process, but it will automatically kill virus and prevent the virus from spreading in the intranet.

Although different business scenarios have different entrances, they are all managed in a unified platform. This unified management platform is not only for convenience and security considerations, but also the embodiment of a good image of the enterprise.

The platform has the following features:

1. Antivirus check

Built-in antivirus engine, virus database automatically updated, automatic antivirus check. Files that do not pass the antivirus test cannot be sent into the company to prevent the virus from spreading.

2. Send behavior approval

Based on the preset conditions such as file attributes and the characteristics of the recipient and sender, different approval processes are automatically initiated to effectively prevent the leakage of sensitive files.

3. Exchange history audit

Detailed audit of exchange records, approval records, operation records, etc., to facilitate traceability in the future.

4. Can be integrated with Outlook

Support Outlook, OWA, server-side one-time deployment of plug-ins. There is no limit to the size of the mail attachment, and the sending folder does not need to be compressed and packaged. Do not change the existing habits of employees, easy to use.

5. Outsiders are available

External suppliers and other cooperative institutions and personnel can use a unified platform to send large accessories to the company, security and convenience can be guaranteed.

"Ftrans internal and external large attachment security exchange platform" can help enterprises to establish a unified channel for large attachment file exchange with internal and external security controllable and full record. it is an ideal product to control the secure file exchange between enterprises and external partners.

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