Shulou(Shulou.com)06/03 Report--

What this article shares with you is about the process of sorting out documents. The editor thinks it is very practical, so I share it with you. I hope you can get something after reading this article. Without saying much, let's take a look at it with the editor.

1. Collect all the documents.

The filing work is carried out according to a certain cycle, which may be a year or a quarter, so when carrying out the filing work, we should first collect all the documents on an annual or quarterly basis to ensure the smooth progress of the post-filing work.

2. Screen according to the relevant articles of association.

Generally speaking, documents with no current and later reference, use or execution value need not be saved, such documents can be removed and destroyed first, and the remaining documents can be screened according to the specific requirements of their own agencies and units on document filing management.

3. Classify and classify.

After the completion of the screening work, archives managers can first carry out horizontal classification according to the name of the department to which the document belongs, and then arrange them longitudinally according to the subordinate relationship between superior and subordinate levels. Documents that cannot be classified can be filed side by side with their own department documents as appropriate.

4. Determine the storage period.

All documents that have an overall impact on the entity and functions of the organ need to be preserved permanently, and the rest of the archived documents can be kept for a sufficient period of time according to the influence of their value and the relevant rules and regulations, and should not be destroyed prematurely.

5. Repair the contents of the document.

For omissions or damage in the document, archivists need to consult colleagues at the source of the document to obtain the correct content and repair, add or delete the document. In addition, they also need to regulate the paper size and binding of the document for preservation.

6. Number the document.

Archivists can bind closely related paper documents into a basic unit according to the order from top to bottom, from primary to secondary, and then bind them into a secondary unit according to category, level and time, and then number them with archival chapters.

7. Pack the box and compile the retrieval catalogue.

Print all the documents into a catalogue according to the information of the archival seal on the documents, pack the documents in turn, fill in the items on the archival box and number them uniformly and coherently, and finally summarize all the document catalogs to facilitate quick access to the archives in the later stage.

The above is the process of sorting out documents, and the editor believes that there are some knowledge points that we may see or use in our daily work. I hope you can learn more from this article. For more details, please follow the industry information channel.

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