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This article mainly introduces how to use Exchange to create e-mail address strategy, the article is very detailed, has a certain reference value, interested friends must read it!

How to use the Exchange Management console or the Exchange Management Shell to create a new email address policy. In order for the recipient to receive or send e-mail, the recipient must have an e-mail address. The email address policy generates primary and secondary email addresses for recipients, including users, contacts, and groups, so that they can receive and send e-mail.

Note: in Microsoft Exchange Server 2007, the recipient policy (included in Exchange Server 2003) is divided into two separate parts: the accepted domain and the email address policy. For more information about accepted domains, see Managing accepted domains.

When you create an e-mail address policy, you can use the following email address types:

Inherent simple Mail transfer Protocol (SMTP) e-mail address. "native" SMTP e-mail address is a common type of e-mail address provided to you.

Customize the SMTP email address. If you do not want to use one of the inherent SMTP email addresses, you can specify a custom SMTP email address. When you create a custom SMTP e-mail address, you can use the variables in the following table to specify alternate values for the local portion of the e-mail address.

Variable value

% g

Name

% I

Middle initials

% s

Last name

% d

Display name

% m

Exchange alias

% xs

Use the x letter of the last name. For example, if xroom2, the first two letters of the last name are used.

% xg

Use the x letters of the first name. For example, if xroom2, the first two letters of the name are used.

Non-SMTP email address. The following types of non-SMTP email addresses are supported:

Important: in Exchange 2007, all non-SMTP e-mail addresses are considered custom addresses. Exchange 2007 does not provide a unique dialog box or property page for X.400, GroupWise, or Lotus Notes e-mail address types. If you add a non-SMTP custom e-mail address, you must have the corresponding dynamic link library (DLL) file. If you do not provide the appropriate DLL file, you will not be able to create a custom email address policy. The following error is logged to the event Viewer: "on the 'i386' computer, the 'SADF' address description object of type SADF' address' is missing from the Microsoft Exchange directory.

EX (old version of DN proxy address prefix display name)

X.500

X.400

MSMail

CcMail

Lotus Notes

Novell GroupWise

Exchange Unified messaging proxy address (EUM proxy address)

Before we begin

To perform the following steps, the account you use must be delegated the following roles:

Exchange Organization Administrator role

For more information about the permissions, role delegates, and rights required to manage Exchange Server 2007, see permissions considerations.

Make sure that you have read the manage email address policy.

Also, note that you must configure the accepted domain before you can use the SMTP address domain in the e-mail address policy. For information about configuring accepted domains, see Managing accepted domains.

Steps

To use the Exchange Management console to create a new email address policy

Start the Exchange Management console.

In the console tree, expand organizational configuration, and then click Hub Transport.

In the actions pane, click New email address Policy. The New email address Policy wizard appears.

On the introduction page, complete the following fields:

Name use this text box to create a display name for the new e-mail address policy. The name can contain up to 64 characters, but must not contain wildcards.

All recipient types Click this button to apply the email address policy to all recipient types. In Exchange 2007, recipients consist of mailbox users, mail-enabled users, mail contacts, mail-enabled distribution and security groups, and mail-enabled public folders.

Click this button to apply the e-mail address policy to a specific recipient type. You can select one or more of the following recipient types:

Users with Exchange mailboxes select this check box if you want to apply the email address policy to users who have Exchange 2007, Exchange 2003, and Exchange 2000 Server mailboxes. Users who have Exchange mailboxes are those who have user domain accounts and mailboxes in the Exchange organization.

Users with external e-mail addresses select this check box if you want to apply the email address policy to users with external e-mail addresses. Users with external e-mail accounts have user domain accounts in the Active Directory directory service, but use e-mail accounts that are located outside the organization. This enables them to be included in the global address list (GAL) and added to the distribution list.

Resource mailboxes Select this check box if you want to apply the e-mail address policy to Exchange resource mailboxes. Resource mailboxes allow you to manage company resources, such as conference rooms or corporate vehicles, through your mailbox.

A contact with an external e-mail address select this check box if you want to apply the e-mail address policy to contacts with external e-mail addresses. Contacts with external e-mail accounts do not have user domain accounts in Active Directory, but external e-mail addresses are available in GAL.

Mail-enabled groups Select this check box if you want to apply the e-mail address policy to mail-enabled security groups or distribution groups. Mail-enabled groups are similar to distribution groups. E-mail messages sent to mail-enabled group accounts are delivered to multiple recipients.

Click next.

On the conditions page, complete the following fields:

Note: the conditions on this page are predefined in the Exchange Management console. If you want to specify conditions other than those provided on this page, you must use the Exchange Management Shell to create a custom query for the e-mail address policy. Keep in mind that filters and condition settings for e-mail address policies with custom recipient filters can only be managed by using the Exchange Management Shell. For more information about how to use the Exchange Management Shell to create custom filters, see New-EmailAddressPolicy and Set-EmailAddressPolicy.

Step 1: select criteria use this section to select one or more conditions for the e-mail address policy. If you do not want to set any conditions for the policy, do not select any check boxes.

Note: the introduction page of this wizard allows you to specify the scope of recipients for this e-mail address policy. Selecting criteria further restricts the members of the policy to include only those recipients in the scope that meet the specific criteria.

You can choose from the following conditions:

Note: the State, Department, and Company conditions are based on attributes that apply only to mailboxes, mail users, and mail contacts. These conditions do not apply to mail-enabled distribution groups. If any of the above conditions are configured for the e-mail address policy, virtually all mail-enabled distribution groups will be excluded.

Step 2: edit conditions (click the underlined value) if any conditions are selected in step 1, each selected condition is appended to the definition of the e-mail address policy. For example, if the "recipient belongs to a province" check box is selected in step 1, you will see the "belong to a specified province" condition in step 2.

For each condition, click the underlined term to create your condition. By default, the underlined term for the new condition is displayed as "specified". After you edit the condition, the underlined term changes to the specified value.

If you click the underlined value for the State, Department, or Company condition, a dialog box appears where you can specify a value for the condition. To create a value for the condition, use the following buttons in the dialog box:

If you click the underlined value of a custom property condition, a dialog box appears where you can specify a value for the condition. You can specify a value for each custom attribute. Type a value in the text box, and then click OK.

Important: the values entered in these dialogs must exactly match the values that appear in the recipient properties. For example, if you enter Washington in the specify State dialog box, but the state listed in the address and phone tab of the recipient property is WA, this condition is not met.

Preview Click this button to view the recipients that will be included in the e-mail address policy according to the specified criteria.

Add enter a value in the text box and click add. You can add multiple values, but you cannot enter duplicate values.

Edit to modify an existing value, select it from the list, and then click Edit.

To delete an existing value, select the value from the list and click.

Custom attributes are equal to values. Each recipient has 15 custom attributes. Each custom attribute has a separate condition. If you want the e-mail address policy to include only recipients with specific values set for a specific custom property, select the check box corresponding to that custom property.

Recipients belong to a province select this check box if you want the e-mail address policy to include only recipients who belong to a specific province. This information is contained in the address and phone tab of the recipient properties.

Recipients belong to a department. Select this check box if you want the e-mail address policy to include only recipients from specific departments. This information is contained in the Organization tab of the recipient properties.

Recipients belong to a company. Select this check box if you want the e-mail address policy to include only recipients from a specific company. This information is contained in the Organization tab of the recipient properties.

Click next.

On the email address tab, click add to add a new email address to the email address policy. Use the drop-down box to select a SMTP email address (default) or a custom email address. Depending on the type of address selected, the SMTP email address dialog box or the Custom address dialog box appears.

On the schedule page, complete the following fields:

Apply email address Policy Select one of the following scheduling settings to specify when the email address policy is applied.

Cancel still running tasks (hours) after the following time select this check box and use the appropriate text box to specify the run time of the new email address policy task. The default value is 8 hours.

Select this option immediately to apply the email address policy as soon as it is created.

Select this option at the following time and use the appropriate drop-down list to specify when the new email address policy is applied.

Click next.

On the New email address Policy page, review the configuration settings. Click New to create an e-mail address policy. Click back to change the configuration.

On the finish page, confirm that you have successfully created a new e-mail address policy. The completed status indicates that the wizard has successfully completed the task. The failed status indicates that the task is not completed. If the task fails, review the summary for instructions, and then click back to make configuration changes.

Click finish to complete the New email address Policy wizard.

To use the Exchange Management Shell to create a new email address policy

Run the following command

New-EmailAddressPolicy-Name-IncludedRecipients-Priority-EnabledEmailAddressTemplates

For example, to create a new e-mail address policy that covers southeast office mailbox users whose e-mail address consists of their last name and the first two letters of their first name, run the following command:

New-EmailAddressPolicy-Name "southeast offices"-IncludedRecipients UserMailbox-ConditionalStateorProvince "Georgia", "Alabama", "Louisiana"-EnabledEmailAddressTemplates "SMTP:%s%2g@southeast.contoso.com" these are all the contents of this article "how to use Exchange to create an email address policy". Thank you for reading! Hope to share the content to help you, more related knowledge, welcome to follow the industry information channel!

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